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Non Employment Self Declaration Form for Canada

Non Employment Self Declaration Form Template for Canada

A comprehensive legal document used in Canadian jurisdictions to formally declare and confirm an individual's status as an independent contractor rather than an employee. This declaration form serves as a critical risk management tool, helping organizations maintain compliance with Canadian federal and provincial employment laws while clearly establishing the nature of the business relationship. The document includes key declarations regarding business independence, tax responsibilities, and liability assumptions, aligned with Canadian Revenue Agency (CRA) guidelines and relevant provincial labor standards.

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Non Employment Self Declaration Form

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What is a Non Employment Self Declaration Form?

The Non Employment Self Declaration Form is a crucial document used across Canadian businesses to establish and document independent contractor relationships. It becomes necessary when engaging individuals or entities in a non-employment capacity, helping organizations manage their workforce classification risks and maintain compliance with Canadian tax and employment laws. The form typically includes declarations about business independence, control over work methods, tax obligations, and insurance responsibilities. It serves as a protective measure for both parties by clearly documenting the intended business relationship and acknowledging the contractor's understanding of their responsibilities. This document is particularly important given the CRA's increasing scrutiny of worker classification and the significant consequences of misclassification under Canadian law.

What sections should be included in a Non Employment Self Declaration Form?

1. Declarant Information: Full legal name, business name (if applicable), contact details, and business/tax registration numbers of the person making the declaration

2. Client/Company Information: Details of the organization for whom the declaration is being made

3. Declaration of Independent Contractor Status: Clear statement affirming independent contractor status and acknowledging non-employment relationship

4. Business Operations Confirmation: Statements confirming operation as an independent business, including control over work methods, ability to work for others, and ownership of tools/equipment

5. Tax Responsibility Acknowledgment: Declaration of understanding regarding personal responsibility for all tax obligations, CPP, and other statutory deductions

6. Insurance and Liability: Confirmation of responsibility for maintaining necessary insurance coverage and accepting liability for own work

7. Signature and Date: Space for declarant's signature, date, and witness signature if required

What sections are optional to include in a Non Employment Self Declaration Form?

1. GST/HST Registration: Section for GST/HST registration number and details, required if contractor meets revenue thresholds

2. Workers' Compensation Coverage: Declaration regarding Workers' Compensation coverage status, needed in industries where WCB coverage is relevant

3. Incorporated Business Details: Additional section for incorporated contractors to provide corporate registration details

4. Previous Employment Declaration: Required when contractor was previously employed by the client company

5. Industry-Specific Certifications: Section for declaring relevant professional licenses or certifications, needed in regulated industries

What schedules should be included in a Non Employment Self Declaration Form?

1. Schedule A - Business Documentation: Copies of business registration, licenses, and insurance certificates

2. Schedule B - Services Description: Detailed description of the type of services provided as an independent contractor

3. Schedule C - Tax Registration Evidence: Copies of tax registration documents and GST/HST registration if applicable

4. Appendix 1 - Declaration Checklist: Checklist of independent contractor criteria for reference and compliance verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions

























Clauses




















Relevant Industries

Information Technology

Construction

Professional Services

Consulting

Creative Industries

Healthcare

Education

Real Estate

Financial Services

Marketing and Advertising

Engineering

Media and Entertainment

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Procurement

Finance

Operations

Compliance

Risk Management

Vendor Management

Project Management Office

Talent Acquisition

Relevant Roles

Consultant

Freelance Developer

Independent Project Manager

Contract Designer

External Trainer

Professional Speaker

Technical Specialist

Business Advisor

Contract Writer

Independent Sales Representative

Maintenance Contractor

Contract Engineer

Freelance Content Creator

Independent Financial Advisor

Contract Healthcare Provider

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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