The Notice of Termination Letter is a crucial document in Canadian employment law that formally communicates the end of an employment relationship. It must be used whenever an employer terminates an employee's employment, whether with or without cause, and needs to comply with both federal and provincial employment standards. The letter serves multiple purposes: it provides official documentation of the termination, outlines the notice period or pay in lieu of notice, details any severance package, explains the continuation or termination of benefits, and specifies any post-employment obligations. The content and structure of the Notice of Termination Letter vary depending on factors such as the reason for termination, length of service, position level, and applicable jurisdiction within Canada. Special considerations must be made for unionized employees, executives, or when termination is due to restructuring or performance issues.
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1. Date and Address Block: Current date and full contact information for both employer and employee
2. Subject Line: Clear indication that this is a Notice of Termination
3. Opening Statement: Direct statement of termination decision and effective date
4. Notice Period Details: Specific information about the notice period or pay in lieu of notice
5. Final Pay Information: Details about final salary, vacation pay, and other earned compensation
6. Return of Company Property: List of company property to be returned and process for return
7. Continuation of Benefits: Information about benefit coverage during notice period
8. Reference Policy: Company's policy regarding employment references
9. Closing Statement: Expression of gratitude and good wishes for future endeavors
10. Signature Block: Space for authorized signatory and company details
1. Severance Package Details: Used when offering additional severance beyond statutory requirements
2. Confidentiality Reminder: Include when employee had access to sensitive information
3. Non-Competition/Non-Solicitation: Include when existing agreements contain these provisions
4. Outplacement Services: Used when company is providing career transition support
5. Release Agreement Reference: When termination package is conditional on signing a release
6. Performance Issues: Used in for-cause terminations to briefly state reasons
7. Legal Rights Statement: Used in complex cases to acknowledge employee's right to seek legal counsel
1. Schedule A - Severance Calculation: Detailed breakdown of severance pay, notice period compensation, and other financial entitlements
2. Schedule B - Benefits Summary: Detailed information about continuation or termination of various benefit programs
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned
4. Appendix 1 - Release Agreement: If applicable, the formal release agreement referenced in the main letter
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