The Timesheet Invoice is a crucial document used in Canadian business operations where services are billed on a time basis. It serves as an official record of work performed and the corresponding payment request, essential for businesses that charge by the hour or day. This document type is designed to comply with Canadian federal and provincial requirements, including GST/HST regulations and labor laws. The timesheet invoice typically includes detailed time entries, work descriptions, applicable rates, tax calculations, and payment terms. It's particularly important for maintaining accurate records for both service providers and clients, while ensuring compliance with CRA requirements for business documentation and record-keeping.
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1. Invoice Header: Contains invoice number, date, and payment due date
2. Business Information: Legal business name, address, contact details, and tax registration numbers of the billing party
3. Client Information: Legal name, address, and relevant contact details of the client being billed
4. Timesheet Summary: Total hours worked, rate per hour, and total amount due
5. Time Entry Details: Detailed breakdown of dates, hours worked, and description of work performed
6. Calculation of Fees: Subtotal, applicable taxes (GST/HST), and total amount due
7. Payment Instructions: Banking details, accepted payment methods, and payment terms
1. Purchase Order Reference: Include when client requires PO number on invoices
2. Project Details: Add when work relates to specific project(s) that need to be identified
3. Expense Summary: Include when billing for reimbursable expenses in addition to time
4. Rate Card: Add when multiple rates apply for different types of work or personnel
5. Special Instructions: Include when there are specific billing requirements or notes for the client
6. Discount Section: Add when early payment or other discounts apply
1. Detailed Timesheet: Comprehensive daily time logs with task descriptions
2. Expense Receipts: Copies of receipts for any claimed expenses
3. Work Product Summary: List of deliverables or milestones achieved during the billing period
4. Rate Agreement: Reference to or copy of agreed-upon rate structure
5. Contract Reference: Relevant sections of the master service agreement or contract that govern billing
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Consulting
Legal Services
Information Technology
Engineering
Creative Industries
Healthcare
Construction
Education and Training
Management Consulting
Accounting Services
Freelance Services
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Operations
Administration
Project Management Office
Human Resources
Legal
Billing
Payroll
Relevant Roles
Freelance Consultant
Project Manager
Account Manager
Financial Controller
Accounts Receivable Specialist
Business Analyst
Legal Professional
IT Consultant
Creative Director
HR Manager
Operations Manager
Billing Coordinator
Administrative Assistant
Payroll Specialist
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