The Work Order Invoice is a fundamental business document used across various industries in Canada to document completed work and request payment. It is particularly useful when services or work have been performed and need to be billed to a client. This document type combines the detailed information typically found in a work order (such as scope of work, materials used, and labor hours) with the formal payment request elements of an invoice. The document must comply with Canadian federal and provincial tax regulations, including proper display of GST/HST/PST calculations where applicable. Work Order Invoices are commonly used by contractors, service providers, and businesses to maintain clear records of services rendered, ensure proper billing, and provide necessary documentation for tax and accounting purposes. They can be customized with optional sections and schedules depending on the complexity of the work performed and specific industry requirements.
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1. Invoice Header: Contains company logo, invoice number, date, and document title
2. Business Information: Legal business name, address, contact details, and business/tax registration numbers
3. Client Information: Client's full name, billing address, and contact details
4. Work Order Details: Reference to work order number, date of work, location of work performed
5. Service Description: Clear description of services provided or work completed
6. Pricing Breakdown: Itemized list of services with unit prices, quantities, and subtotals
7. Tax Calculations: Applicable GST/HST/PST calculations clearly shown
8. Total Amount: Final total including all taxes and charges
9. Payment Terms: Payment due date, accepted payment methods, and late payment policies
10. Footer: Additional business information, terms and conditions reference, and thank you note
1. Purchase Order Reference: Include when work was authorized via a purchase order
2. Labor Breakdown: Detailed breakdown of labor hours when billing is time-based
3. Materials List: Itemized list of materials used when materials are billed separately
4. Discount Applied: Section showing any applicable discounts or special pricing
5. Project Milestones: For phased work, showing completion of specific project milestones
6. Additional Notes: Special instructions or important information about the work performed
7. Warranty Information: When warranty is provided for work or materials
8. Customer Signature: When client signature is required to confirm work completion
1. Schedule A - Time Sheet: Detailed breakdown of hours worked by date and worker
2. Schedule B - Materials Detail: Complete list of materials used with specifications
3. Schedule C - Work Completion Photos: Documentation of completed work through photographs
4. Appendix 1 - Terms and Conditions: Standard terms and conditions of service
5. Appendix 2 - Warranty Certificate: Detailed warranty terms and conditions if applicable
Relevant legal definitions
Clauses
Relevant Industries
Construction
Maintenance Services
Information Technology
Professional Services
Manufacturing
Repair Services
Facility Management
Consulting
Home Services
Industrial Services
Telecommunications
Engineering
HVAC Services
Electrical Services
Plumbing Services
Automotive Services
Relevant Teams
Accounts Receivable
Finance
Operations
Administration
Billing
Project Management
Customer Service
Accounting
Contract Administration
Service Delivery
Relevant Roles
Accounts Receivable Clerk
Billing Coordinator
Service Manager
Project Manager
Operations Manager
Administrative Assistant
Financial Controller
Bookkeeper
Office Manager
Business Owner
Contract Administrator
Finance Manager
Service Coordinator
Account Manager
Small Business Owner
Contractor
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