A Written Offer of Employment is a crucial document in Canadian employment law that formally initiates the employer-employee relationship. It is typically used when an organization wishes to hire a new employee after completing the recruitment process. The document must comply with federal Canadian employment legislation and relevant provincial/territorial laws, making it essential to include all legally required terms and conditions. The offer letter should clearly communicate the position's details, compensation package, benefits, working conditions, and any special terms of employment. This document serves multiple purposes: it confirms the intent to hire, establishes clear expectations, ensures legal compliance, and when accepted, creates a binding employment contract. The written offer should be drafted carefully to protect both employer and employee interests while maintaining clarity and professionalism.
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1. Company Letterhead: Official company letterhead including company name, address, and contact information
2. Date: Current date of the offer letter
3. Candidate's Information: Full name and address of the prospective employee
4. Salutation: Professional greeting to the candidate
5. Opening Paragraph: Expression of interest and formal job offer statement
6. Position Details: Job title, department, reporting relationship, and start date
7. Compensation: Base salary, payment frequency, and currency
8. Benefits: Standard benefits package including health insurance, retirement plans, and other core benefits
9. Work Schedule: Regular working hours, days, and location
10. Vacation and Leave: Annual vacation entitlement and paid time off policies
11. Probationary Period: Length and terms of the probationary period if applicable
12. Confidentiality: Basic confidentiality requirements and expectations
13. Acceptance Terms: Instructions for accepting the offer and deadline for response
14. Closing: Signature block for employer representative and space for candidate's acceptance
1. Bonus Structure: Details of performance bonus, commission, or incentive plans when applicable
2. Equity Compensation: Stock options or share grants if offered
3. Relocation Assistance: Terms of relocation support if position requires moving
4. Remote Work Policy: Specific arrangements for remote or hybrid work if applicable
5. Non-Competition: Non-compete clauses for senior positions or specific industries
6. Professional Development: Educational assistance or professional certification support if offered
7. Travel Requirements: Expected business travel frequency and compensation if relevant
8. Commission Structure: Detailed commission plans for sales positions
9. Overtime Expectations: Specific overtime arrangements for eligible positions
10. On-Call Duties: On-call responsibilities and compensation for relevant positions
1. Benefits Summary: Detailed overview of the complete benefits package
2. Job Description: Comprehensive description of role responsibilities and requirements
3. Confidentiality Agreement: Detailed confidentiality terms and conditions
4. Company Policies: Key workplace policies and procedures
5. Compensation Details: Breakdown of total compensation package including all components
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