The Employee Transfer Request Letter is a crucial document in Swiss employment practice, used when an employee seeks to move to a different position, department, or location within the same organization. This document must comply with Swiss employment law, particularly the Swiss Code of Obligations (OR) and relevant cantonal regulations. It typically includes detailed information about the employee's current role, the requested new position, reasons for transfer, proposed timeline, and necessary endorsements from current and receiving managers. The letter serves multiple purposes: it formally initiates the transfer process, documents the request for HR records, and ensures compliance with internal policies and Swiss employment regulations. It's particularly important in situations involving inter-departmental moves, location changes, or role modifications that might affect employment terms.
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1. Letter Header and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Name and address of the receiving department/manager, including their title and company location
3. Subject Line: Clear indication that this is an Employee Transfer Request
4. Employee Information: Current position, department, and employment details of the employee requesting transfer
5. Transfer Request Details: Specific details about the requested transfer including new role, department, and location
6. Proposed Timeline: Requested effective date of transfer and any relevant transition period
7. Current Manager's Endorsement: Statement of support or acknowledgment from current supervisor
8. Closing and Signatures: Professional closing, employee's signature, and date
1. Reason for Transfer: Include when the transfer reason needs to be documented, such as career development or personal circumstances
2. Special Arrangements: Add when specific arrangements are needed for relocation, working hours, or other conditions
3. Training Requirements: Include when the new position requires additional training or certifications
4. Permit Considerations: Add for transfers involving different cantons or international locations requiring permit modifications
5. Compensation Adjustments: Include when the transfer involves changes to salary or benefits
6. Transition Plan: Add when a detailed handover of current responsibilities is required
1. Current Job Description: Details of the employee's current role and responsibilities
2. New Position Details: Description of the proposed new role and responsibilities
3. Employee Performance History: Recent performance evaluations or achievements relevant to the transfer request
4. Required Qualifications: Documentation of qualifications relevant to the new position
5. Transfer Checklist: List of administrative tasks to be completed for the transfer
6. Relevant Certificates: Copies of certifications or qualifications relevant to the new position
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