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The Loan Rejection Letter is a critical document used by Swiss financial institutions when declining loan applications. It serves as an official communication tool that must adhere to strict Swiss banking regulations, including the Swiss Banking Act, FINMA guidelines, and data protection laws. The document is utilized when a financial institution needs to formally communicate a negative lending decision to an applicant, whether for personal, business, or mortgage loans. The letter must include specific elements such as the decision, basic reasoning, data protection notices, and the applicant's rights under Swiss law. It's designed to provide clear communication while protecting both the institution and the applicant's interests, maintaining compliance with Swiss financial regulations and privacy laws. The format and content must be carefully structured to avoid potential legal issues while maintaining professional courtesy and providing necessary information for the applicant to understand the decision and their options moving forward.

1. Bank Information and Date: Official letterhead with bank details, date, and reference number

2. Recipient Details: Full name and address of the loan applicant

3. Application Reference: Specific reference to the loan application including date and type of loan requested

4. Decision Statement: Clear and direct statement of the rejection decision

5. Brief Explanation: General reason(s) for the rejection, written in a professional and objective manner

6. Data Protection Notice: Statement about how the applicant's information will be handled, in compliance with FADP

7. Contact Information: Details of whom to contact for any questions or clarifications

8. Closing and Signature: Professional closing, including name and position of the authorized bank representative