The Release Request Form is a crucial document used in Swiss business and legal contexts when one party needs to formally request the release of specific information, documents, or records from another party. This document type is particularly important in Switzerland, where strict data protection laws and privacy regulations govern the handling and transfer of information. The form must comply with the Swiss Code of Obligations and the Federal Act on Data Protection, ensuring that all releases are properly documented and authorized. Release Request Forms are commonly used in situations involving medical records, employment information, financial data, or other sensitive information where formal documentation of the request and authorization is required. The document typically includes comprehensive details about the requesting party, specific items requested, intended use, and necessary declarations to ensure legal compliance and protect all parties involved.
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1. Requesting Party Information: Full identification details of the party requesting the release, including name, address, and any relevant reference numbers
2. Subject Matter: Clear identification of what is being requested to be released (e.g., documents, information, claims, rights)
3. Purpose of Release: Statement explaining why the release is being requested and how the released items/information will be used
4. Declaration: Formal statement confirming the authenticity of the request and accepting responsibility for the use of released items
5. Date and Signature Block: Space for dating and signing the form, including any witness requirements
1. Confidentiality Statement: Additional provisions regarding confidential handling of released information, recommended when sensitive information is involved
2. Third Party Authorization: Section for cases where the requesting party is acting on behalf of another entity
3. Time Limitation: Specific timeframe for which the release is valid, useful for temporary or time-sensitive releases
4. Data Protection Declaration: Additional section addressing FADP compliance when personal data is involved
5. Indemnification Clause: Optional protection clause for the releasing party, recommended in high-risk situations
1. List of Requested Items: Detailed inventory of specific items, documents, or information being requested for release
2. Authorization Documents: Copies of power of attorney or other authorization documents when acting on behalf of another party
3. Identification Documents: Copies of relevant identification documents of the requesting party
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare
Insurance
Legal Services
Government & Public Sector
Education
Human Resources
Manufacturing
Technology & IT
Professional Services
Real Estate
Construction
Pharmaceuticals
Transportation & Logistics
Relevant Teams
Legal
Compliance
Human Resources
Administration
Risk Management
Information Security
Operations
Quality Assurance
Records Management
Data Protection
Corporate Secretariat
Information Technology
Facility Management
Relevant Roles
Legal Counsel
Compliance Officer
Records Manager
Data Protection Officer
HR Manager
Administrative Manager
Risk Manager
Corporate Secretary
Information Security Officer
Privacy Officer
Operations Manager
Document Controller
Quality Assurance Manager
Facility Manager
Office Manager
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