The Release Request Form is a essential document used in Indonesian business and administrative contexts when one party needs to formally request the release of specific items, information, or documents from another party. This document type is particularly important in ensuring compliance with Indonesian regulations, including the Civil Code and data protection laws. The form serves multiple purposes: it creates a clear audit trail, establishes the legitimacy of the request, and provides legal protection for both the requesting and releasing parties. When using a Release Request Form, parties must ensure it contains all required elements under Indonesian law, including proper identification of all parties, clear description of requested items, and appropriate authorizations. The document is commonly used in situations ranging from requesting personal records and corporate documents to government-held information, making it a crucial tool in information management and compliance.
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1. Header Information: Date, reference number, and document title
2. Requesting Party Details: Full name, address, and contact information of the party requesting the release
3. Releasing Party Details: Full name, address, and contact information of the party who will provide the release
4. Subject Matter: Clear description of what is being requested for release (e.g., documents, information, rights)
5. Purpose of Release: Explanation of why the release is being requested
6. Declaration: Statement confirming the authenticity of the request and accepting responsibility for the use of released items
7. Signature Block: Space for signatures, names, dates, and company stamps if applicable
1. Confidentiality Statement: Additional clause regarding confidential handling of released materials, used when sensitive information is involved
2. Time Period: Specific timeframe for the release request to remain valid, used when the request has a temporal limitation
3. Third Party Authorization: Section authorizing another party to collect or receive the released items, used when a proxy is involved
4. Return Commitment: Promise to return materials after use, included when dealing with original documents or items
5. Specific Conditions: Any special conditions or requirements for the release, used when there are particular circumstances to be met
1. Schedule A - Item List: Detailed list of specific items, documents, or information being requested for release
2. Schedule B - Authorization Documents: Copies of identification documents or authority letters proving the requester's right to make the request
3. Schedule C - Terms of Use: Specific terms and conditions governing the use of released items
4. Appendix 1 - Supporting Documents: Any additional documentation supporting the release request
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Healthcare
Education
Government & Public Sector
Legal Services
Manufacturing
Technology & IT
Human Resources
Real Estate
Insurance
Telecommunications
Professional Services
Relevant Teams
Legal
Compliance
Administrative Services
Human Resources
Information Security
Records Management
Corporate Secretariat
Risk Management
Operations
Document Control
Facilities Management
Relevant Roles
Legal Counsel
Compliance Officer
Records Manager
Administrative Assistant
Human Resources Manager
Information Security Officer
Department Director
Company Secretary
Risk Manager
Operations Manager
Document Controller
Facilities Manager
Corporate Services Manager
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