Authorization To Release Employee Information Form

Authorization To Release Employee Information Form for Indonesia

Authorization To Release Employee Information Form Template for Indonesia

An Authorization to Release Employee Information Form governed by Indonesian law, particularly compliant with Law No. 27 of 2022 on Personal Data Protection (PDP Law) and related employment regulations. This document serves as a formal authorization mechanism for employers to share specified employee information with designated third parties. The form includes comprehensive provisions for data protection, clearly outlined scope of information to be shared, duration of authorization, and the employee's rights regarding their personal data. It incorporates necessary safeguards required under Indonesian law while facilitating legitimate business needs for information sharing.

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What is a Authorization To Release Employee Information Form?

The Authorization To Release Employee Information Form is essential for businesses operating in Indonesia that need to share employee information with third parties while maintaining compliance with data protection regulations. This document becomes necessary in various scenarios, such as employment verification for loan applications, reference checks for former employees, or sharing employee information for project deployments with clients. The form must comply with Indonesia's Personal Data Protection Law (Law No. 27 of 2022) and related employment regulations, ensuring proper consent mechanisms and data subject rights are preserved. It typically includes specific details about what information can be shared, with whom, for what purpose, and for how long, while also incorporating necessary data protection safeguards and revocation rights.

What sections should be included in a Authorization To Release Employee Information Form?

1. Employee Information: Section containing the employee's full identification details including name, employee ID, position, department, and contact information

2. Authorization Statement: Clear statement that the employee authorizes the release of specified information, including the purpose of the release

3. Information to be Released: Detailed specification of what types of information are authorized to be released (e.g., employment dates, position, salary, performance records)

4. Recipient Information: Details of the person(s) or organization(s) to whom the information will be released

5. Duration of Authorization: Specification of how long the authorization remains valid

6. Data Protection Notice: Statement about how the information will be protected and used, in compliance with Indonesian PDP Law

7. Revocation Rights: Information about the employee's right to revoke the authorization and the process for doing so

8. Signature Block: Space for employee signature, date, and witness signature if required

What sections are optional to include in a Authorization To Release Employee Information Form?

1. Third Party Disclosure Limitations: Additional restrictions on how the recipient may use or further disclose the information, used when sensitive information is being released

2. International Transfer Notice: Required when information may be transferred outside of Indonesia, including specific consent for international data transfer

3. Medical Information Release: Specific section for authorizing release of medical records or health information, used only when applicable

4. Electronic Consent Declaration: Required when the form will be executed electronically, including specific consent for electronic signature

5. Translation Declaration: Used when the form is provided in multiple languages, specifying which version prevails

What schedules should be included in a Authorization To Release Employee Information Form?

1. Types of Information Checklist: Detailed checklist of specific information types that may be released, allowing employee to select which items they authorize

2. Privacy Policy Reference: Company's privacy policy regarding employee data handling and protection measures

3. Recipient Confidentiality Terms: Standard terms that recipients must comply with when handling the released information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Authorization To Release Employee Information Form?

What sections should be included in a Authorization To Release Employee Information Form?

What sections are optional to include in a Authorization To Release Employee Information Form?

What schedules should be included in a Authorization To Release Employee Information Form?

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Alex Denne

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