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The Admin Assistant Experience Letter is a crucial document in the German employment landscape, where detailed employment certificates (Arbeitszeugnisse) are not just customary but legally required under the German Civil Code (BGB) and Documentation Act (NachwG). This document is issued when an administrative assistant concludes their employment relationship, whether through resignation, mutual agreement, or contract termination. It must include specific information about the employment duration, job responsibilities, and performance evaluation, using carefully crafted phrases that have standardized meanings in German business context. The letter serves multiple purposes: it provides formal documentation of employment history, aids in future job applications, and fulfills legal requirements for employment documentation. German courts have established detailed requirements for these certificates, including the principle of being truthful while maintaining a benevolent tone.

1. Company Letterhead: Official company header including company name, address, and contact information

2. Date: Current date of letter issuance

3. Subject Line: Clear indication that this is an Experience Letter/Employment Certificate

4. Salutation: To Whom It May Concern or specific addressee

5. Employment Period: Precise dates of employment from start to end

6. Position and Role: Specific job title and role as Administrative Assistant

7. Core Responsibilities: Detailed list of main duties and responsibilities performed

8. Performance Assessment: Evaluation of work quality and performance using standard German phrases

9. Conduct Statement: Statement about professional conduct and behavior

10. Closing Statement: Standard closing including reason for departure (typically retirement, resignation, or mutual agreement)

11. Signature Block: Company representative's signature, name, and position