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The Appointment Request Letter (Ernennungsanfrage) is a crucial document in German employment practice that bridges the gap between verbal job offer and formal employment contract. It is typically used after successful completion of the interview process and internal approval procedures, but before the issuance of the final employment contract. This document should include essential information about the position, basic terms of employment, and any specific requirements or conditions, all while adhering to German labor law requirements. The letter serves multiple purposes: it confirms the company's intention to hire, provides the candidate with key information for decision-making, and creates a clear record of the initial employment terms offered. In Germany, this document must be carefully drafted to ensure compliance with various regulations, including the Nachweisgesetz (NachwG), data protection laws, and equal treatment legislation.

1. Sender Details: Full company name, address, and contact information of the sending organization

2. Date and Reference: Current date and any relevant reference numbers

3. Recipient Details: Full name and address of the candidate

4. Subject Line: Clear indication that this is an appointment request letter and the position title

5. Salutation: Formal greeting using the recipient's name and appropriate title

6. Position Details: Specific role, department, and location of the position being offered

7. Key Terms: Essential employment terms including proposed start date, remuneration, and basic working conditions

8. Response Timeline: Deadline for accepting the appointment request and next steps

9. Closing: Professional closing statement, signature block with name and title of the authorized representative