The Authorization Letter For Claiming Package is essential in situations where the intended recipient cannot personally collect a package and needs to delegate this authority to another person. This document, governed by German law, particularly the German Civil Code (BGB) provisions on agency and representation, establishes a clear legal basis for package collection by an authorized representative. It contains crucial information including the identities of both parties, specific package details, duration of authority, and any special handling instructions. The document is widely used in both personal and business contexts across Germany, requiring compliance with both postal regulations and data protection laws. It serves as a formal delegation of authority recognized by postal services, courier companies, and other relevant parties involved in package delivery and collection.
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1. Date and Place: Current date and place of execution of the authorization letter
2. Authorizing Party Details: Full name, address, and contact information of the person granting authorization
3. Authorized Representative Details: Full name, address, and contact information of the person being authorized to collect the package
4. Package Information: Specific details of the package including tracking number, sender information, and expected delivery location
5. Scope of Authorization: Clear statement of the powers being granted, including authority to sign delivery confirmations
6. Duration of Authority: Validity period of the authorization
7. Signature Block: Space for signatures of the authorizing party, including any witness requirements
1. Special Instructions: Any specific instructions for package handling or delivery, used when there are special requirements
2. Alternative Representative: Details of an alternative authorized person, used when a backup representative is needed
3. Revocation Clause: Terms for revoking the authorization, included when the authorization needs to be revocable
4. Data Protection Notice: GDPR-compliant privacy statement, included when personal data processing needs to be explicitly addressed
1. Copy of Authorizing Party ID: Attached copy of the authorizing party's valid identification document
2. Copy of Representative ID: Attached copy of the authorized representative's valid identification document
3. Package Documentation: Copies of relevant package documentation such as tracking slip or delivery notice
4. Power of Attorney Form: Standard postal service power of attorney form, if required by the specific courier or postal service
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Relevant Industries
Logistics and Transportation
E-commerce
Retail
Manufacturing
Professional Services
Healthcare
Education
Financial Services
International Trade
Postal Services
Relevant Teams
Administration
Operations
Facilities
Legal
Corporate Services
Mail Room
Reception
Logistics
Office Services
Document Control
Relevant Roles
Administrative Assistant
Office Manager
Logistics Coordinator
Reception Desk Officer
Mail Room Supervisor
Facilities Manager
Executive Assistant
Legal Administrative Assistant
Operations Coordinator
Shipping and Receiving Clerk
Personal Assistant
Corporate Services Manager
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