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The Confirmation of Order Letter is a crucial document in German business transactions, used to formally acknowledge and confirm the details of a customer's order. This document type carries specific legal weight under German law, particularly through the 'kaufmännisches Bestätigungsschreiben' doctrine, which can make the terms binding if not promptly contested by the recipient. The letter should be issued promptly after receiving an order and must accurately reflect all agreed-upon terms, including product specifications, pricing, delivery schedules, and payment terms. It serves multiple purposes: documenting the exact scope of the order, preventing misunderstandings, providing clarity on commercial terms, and establishing a clear legal framework for the transaction. In German business practice, the Confirmation of Order Letter is essential for maintaining clear communication and ensuring legal certainty in commercial transactions.

1. Letter Header: Company letterhead, date, reference number, and full contact details of both parties

2. Subject Line: Clear identification as 'Order Confirmation' (Auftragsbestätigung) with order reference number

3. Opening Salutation: Formal business greeting to the appropriate contact person

4. Order Reference: Reference to the original order with date and any relevant communication history

5. Confirmation Statement: Clear statement confirming acceptance of the order and summary of key terms

6. Order Details: Detailed list of ordered items, quantities, agreed prices, and specifications

7. Delivery Terms: Confirmed delivery date, shipping method, and delivery address

8. Payment Terms: Confirmation of agreed payment terms, method, and due dates

9. Closing Statement: Expression of appreciation and future business relationship

10. Signature Block: Company representative's signature, name, and position