The Employee Suggestion Form serves as a formal mechanism for capturing and processing improvement ideas within German organizations. It is designed to comply with German legal requirements, particularly the Works Constitution Act (Betriebsverfassungsgesetz) and data protection regulations. The form should be used whenever an employee wishes to submit a proposal for improving workplace processes, safety, efficiency, or other aspects of the organization. It includes sections for describing the current situation, proposed solution, expected benefits, and implementation requirements. The document supports the organization's continuous improvement efforts while ensuring proper documentation, evaluation, and potential reward of employee contributions.
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1. Employee Information: Basic details of the suggesting employee including name, employee ID, department, and contact information
2. Suggestion Title: Brief, descriptive title of the suggestion
3. Current Situation: Description of the existing process, situation, or problem that the suggestion aims to improve
4. Proposed Solution: Detailed description of the suggested improvement or solution
5. Expected Benefits: Description of anticipated benefits (cost savings, time savings, quality improvements, safety enhancements, etc.)
6. Implementation Requirements: Resources, changes, or investments needed to implement the suggestion
7. Data Protection Notice: Information about how the submitted personal data will be processed and stored
8. Declaration and Signature: Employee's confirmation of originality and agreement to suggestion scheme terms
1. Sketches/Diagrams: Section for including visual representations of the suggestion, used when the improvement can be better explained with drawings
2. Cost-Benefit Analysis: Detailed breakdown of implementation costs versus expected benefits, used for significant suggestions with quantifiable impacts
3. Co-Submitters: Section for listing multiple contributors, used when the suggestion is developed by a team
4. Previous Submission History: Section to reference related or previous suggestions, used when the suggestion builds on existing ideas
5. Environmental Impact: Assessment of environmental effects, used for suggestions affecting environmental aspects
6. Safety Implications: Detailed safety analysis, required for suggestions affecting workplace safety
1. Evaluation Criteria: Detailed criteria used to assess suggestions and determine rewards
2. Processing Timeline: Expected timeframes for each stage of suggestion processing
3. Reward Schedule: Overview of potential rewards based on suggestion impact and implementation success
4. Rights Transfer Agreement: Terms for transferring intellectual property rights where applicable
5. Documentation Guidelines: Guidelines for properly documenting the suggestion and required supporting materials
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Automotive
Chemical
Technology
Healthcare
Retail
Logistics
Financial Services
Energy
Construction
Telecommunications
Professional Services
Education
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Quality Assurance
Operations
Production
Research and Development
Health and Safety
Process Excellence
Innovation Management
Employee Relations
Works Council
Relevant Roles
HR Manager
Compliance Officer
Quality Manager
Process Improvement Specialist
Innovation Manager
Department Head
Works Council Member
Legal Counsel
Operations Manager
Plant Manager
Line Supervisor
Employee Relations Manager
HSE Manager
Production Manager
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