The Time Off Form serves as an essential document in German workplace administration, designed to formalize and standardize the process of requesting and approving employee leave. This document is required whenever an employee needs to request any type of leave, including annual vacation, sick leave, special leave, or other absences. The form ensures compliance with German labor laws, particularly the Federal Leave Act (Bundesurlaubsgesetz) and related regulations, while providing a clear record of leave requests and approvals for HR documentation. It captures crucial information such as leave duration, type, remaining entitlements, and necessary authorizations, serving both legal compliance and administrative efficiency purposes.
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1. Employee Information: Basic details including employee name, ID number, department, and immediate supervisor
2. Leave Request Details: Type of leave requested, start and end dates, total number of days, and whether the leave is paid or unpaid
3. Current Leave Balance: Overview of employee's remaining leave entitlement for the year
4. Contact Information: Emergency contact details or how to reach the employee during leave if necessary
5. Approval Section: Spaces for employee signature, supervisor approval, and HR confirmation with respective dates
1. Special Leave Type Details: Additional fields for specific leave types such as maternity, parental, or educational leave - used when the standard vacation form is adapted for these purposes
2. Handover Information: Section for documenting handover of duties and ongoing projects - used for longer absences
3. Return to Work Planning: Fields for planning return date and any special arrangements - relevant for extended leave periods
4. Compensation Calculation: Details of any special pay arrangements during leave - used when leave affects regular compensation
5. Works Council Approval: Additional approval section where works council involvement is required by law or company policy
1. Leave Policies Overview: Summary of company leave policies and procedures
2. Calendar Reference: Company holiday calendar and blackout periods for the relevant year
3. Substitution Plan Template: Template for documenting who will cover employee's responsibilities during absence
4. Leave Calculation Guide: Reference guide for calculating different types of leave entitlements
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