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Phishing Policy

Phishing Policy Template for Germany

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Key Requirements PROMPT example:

Phishing Policy

"I need a comprehensive Phishing Policy for our German financial services company that complies with GDPR and German banking regulations, with special emphasis on customer data protection and mandatory quarterly employee training requirements to be implemented by March 2025."

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Document background
This Phishing Policy is designed for organizations operating under German jurisdiction that need to establish robust cybersecurity measures against email-based threats. The policy is essential for compliance with German IT security regulations, including the IT-Sicherheitsgesetz 2.0 and BSI requirements, while adhering to GDPR and German Federal Data Protection Act (BDSG) standards. It provides comprehensive guidance on identifying, reporting, and responding to phishing attempts, incorporating mandatory training requirements and clear procedural guidelines. The document is particularly crucial given the increasing sophistication of phishing attacks and the strict regulatory environment in Germany regarding data protection and cybersecurity.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability to different stakeholders

2. Definitions: Clear explanations of technical terms, types of phishing attacks, and relevant cybersecurity concepts

3. Roles and Responsibilities: Defines responsibilities of IT department, management, employees, and security teams

4. Email Usage Guidelines: Basic rules for safe email handling and red flags for identifying suspicious emails

5. Reporting Procedures: Step-by-step process for reporting suspected phishing attempts

6. Incident Response: Procedures to be followed when a phishing attack is detected or suspected

7. Training Requirements: Mandatory security awareness training requirements and frequency

8. Compliance and Enforcement: Consequences of policy violations and enforcement procedures

9. Policy Review and Updates: Frequency and process for reviewing and updating the policy

Optional Sections

1. Remote Work Security: Additional guidelines for employees working remotely - include if organization has remote workers

2. Industry-Specific Requirements: Special requirements for regulated industries like healthcare or finance

3. Third-Party Email Handling: Guidelines for handling emails from third-party vendors and contractors

4. Social Media Phishing: Guidelines specific to social media-based phishing attempts

5. Mobile Device Guidelines: Specific guidelines for mobile device email access and security

6. Multi-Factor Authentication: Detailed MFA requirements and procedures if implemented

Suggested Schedules

1. Appendix A: Phishing Examples: Visual examples of common phishing attempts and their identifying characteristics

2. Appendix B: Reporting Templates: Standard templates for reporting phishing incidents

3. Appendix C: Response Flowcharts: Visual flowcharts for incident response procedures

4. Appendix D: Training Materials: Reference materials for security awareness training

5. Appendix E: Contact Information: List of relevant contacts for incident reporting and response

6. Appendix F: Technical Controls: Documentation of technical anti-phishing measures implemented

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions








































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Relevant Industries

Banking and Financial Services

Healthcare

Insurance

Technology

Government and Public Sector

Education

Manufacturing

Retail

Professional Services

Telecommunications

Energy and Utilities

Transportation and Logistics

Legal Services

Media and Entertainment

Relevant Teams

Information Technology

Information Security

Legal

Compliance

Human Resources

Risk Management

Training and Development

Operations

Customer Service

Executive Leadership

Internal Audit

Data Protection

Relevant Roles

Chief Information Security Officer

IT Security Manager

Data Protection Officer

Compliance Manager

HR Director

IT Director

Risk Manager

Security Awareness Trainer

System Administrator

Network Administrator

Information Security Analyst

Chief Technology Officer

Legal Counsel

Employee Relations Manager

Department Manager

General Employee

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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