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Phishing Policy

Phishing Policy Template for Malaysia

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Key Requirements PROMPT example:

Phishing Policy

"I need a comprehensive Phishing Policy for a Malaysian financial services company that complies with PDPA and includes specific provisions for handling customer financial data, with implementation planned for March 2025."

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Document background
The Phishing Policy serves as a crucial document for organizations operating in Malaysia to protect against increasingly sophisticated cyber threats. This policy is essential for compliance with Malaysian cybersecurity regulations, including the Personal Data Protection Act 2010, Computer Crimes Act 1997, and Communications and Multimedia Act 1998. The document should be implemented by any organization handling electronic communications and sensitive data, particularly those in regulated industries. It provides comprehensive guidance on technical controls, employee responsibilities, training requirements, incident response procedures, and reporting mechanisms. The policy needs regular updates to address evolving phishing techniques and changing regulatory requirements.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability within the organization

2. Definitions: Clear explanations of technical terms, types of phishing attacks, and other relevant terminology

3. Legal Framework: Reference to relevant Malaysian legislation and regulatory requirements

4. Roles and Responsibilities: Defines responsibilities of employees, IT department, management, and security teams

5. Phishing Prevention Measures: Details of technical controls, filters, and security measures implemented

6. Email Security Guidelines: Specific rules and best practices for handling emails and identifying suspicious content

7. Incident Response Procedures: Step-by-step procedures for reporting and handling suspected phishing attempts

8. Training Requirements: Mandatory security awareness training programs and frequency

9. Compliance and Enforcement: Consequences of non-compliance and enforcement procedures

10. Review and Updates: Policy review frequency and update procedures

Optional Sections

1. Industry-Specific Requirements: Additional requirements for specific industries (e.g., financial services, healthcare)

2. Remote Work Considerations: Special provisions for employees working remotely or using personal devices

3. Third-Party Risk Management: Guidelines for managing phishing risks related to third-party vendors and contractors

4. Social Media Guidelines: Specific guidance for preventing social media-based phishing attacks

5. Mobile Device Security: Additional guidelines for preventing phishing attacks on mobile devices

6. Cloud Service Security: Specific measures for cloud-based services and applications

Suggested Schedules

1. Technical Configuration Guidelines: Detailed technical specifications for email filters, security software, and other technical controls

2. Phishing Examples: Visual examples of common phishing attempts and red flags

3. Incident Response Flowcharts: Visual representations of incident response procedures

4. Reporting Templates: Standard forms for reporting suspected phishing incidents

5. Training Materials: Reference materials for security awareness training

6. Contact Information: List of key contacts for incident reporting and response

7. Compliance Checklist: Checklist for regular compliance assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses

























Relevant Industries

Financial Services

Healthcare

Government

Education

Retail

Technology

Manufacturing

Professional Services

Telecommunications

Energy

Transportation

E-commerce

Relevant Teams

Information Technology

Information Security

Compliance

Risk Management

Human Resources

Legal

Training and Development

Operations

Customer Service

Executive Leadership

Internal Audit

Communications

Relevant Roles

Chief Information Security Officer

IT Director

Compliance Officer

Risk Manager

Security Analyst

IT Administrator

Human Resources Manager

Department Manager

Training Coordinator

Data Protection Officer

Systems Administrator

Network Engineer

Chief Technology Officer

General Counsel

Chief Executive Officer

Employee

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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