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The Decline Request Letter serves as a critical business communication tool in the Danish business environment, used when an organization needs to formally reject a request, proposal, or application. This document type must comply with Danish business law, particularly regarding fair business practices and clear communication requirements. The letter should be used when a formal written response is necessary to decline various types of requests, such as business proposals, partnership opportunities, employment applications, or service requests. The Decline Request Letter typically includes the date, reference to the original request, clear explanation of the decline, and maintains a professional tone that aligns with Danish business culture. It's essential to ensure the letter is clear, concise, and provides appropriate justification while maintaining professional courtesy and, where applicable, leaving the door open for future opportunities.

1. Header Information: Company letterhead, date, reference number if applicable, and recipient's full contact details

2. Formal Salutation: Professional greeting addressing the recipient appropriately

3. Reference to Original Request: Clear identification of the original request including date and subject matter

4. Acknowledgment: Polite acknowledgment of receiving and considering the request

5. Decline Statement: Clear but diplomatic statement of declining the request

6. Brief Explanation: Concise, professional explanation for the decline without oversharing unnecessary details

7. Professional Closing: Courteous closing statement maintaining good business relations

8. Signature Block: Full signature block including name, title, and contact information