The Employee Transfer Request Letter is a crucial document in Danish employment practice, used when an organization needs to formally request and document the transfer of an employee to a different position, department, or location within the same company. This document is essential for ensuring compliance with Danish employment law, including the Danish Salaried Employees Act (Funktion脙茠脗娄rloven) and relevant collective agreements. The letter typically includes detailed information about the current and proposed positions, reason for transfer, effective date, and any changes to employment terms. It serves as an official record of the transfer request and subsequent approval process, protecting both employer and employee interests while maintaining transparency in the transfer process.
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Key Requirements PROMPT example:
Employee Transfer Request Letter
I need an Employee Transfer Request Letter for transferring a senior software developer from our Copenhagen office to our Stockholm branch, effective March 1, 2025, including relocation assistance and language training support.
1. Letter Header: Company letterhead, date, and recipient's details including name, title, and department
2. Subject Line: Clear indication that this is an Employee Transfer Request
3. Opening Statement: Formal greeting and introduction of the purpose of the letter
4. Employee Information: Current employee details including name, employee ID, current position, and department
5. Transfer Details: Proposed new position, department, location, and effective date of transfer
6. Reason for Transfer: Brief explanation of the business reason or justification for the transfer request
7. Current Terms Summary: Overview of current employment terms relevant to the transfer
8. Closing Statement: Request for approval and next steps
9. Signature Block: Sender's name, title, and signature
1. Salary and Benefits Changes: Include when the transfer involves modifications to compensation or benefits package
2. Relocation Information: Include when the transfer involves moving to a different city or country
3. Training Requirements: Include when the new position requires additional training or certifications
4. Transition Plan: Include when there needs to be a handover period or specific transition arrangements
5. Special Arrangements: Include when there are specific accommodations or arrangements needed for the transfer
1. Current Job Description: Detailed description of the employee's current role and responsibilities
2. New Job Description: Detailed description of the proposed new role and responsibilities
3. Transfer Terms Summary: Detailed outline of any changes to employment terms and conditions
4. Required Approvals Form: Form for collecting necessary management and HR approvals
5. Employee Acknowledgment Form: Form for the employee to acknowledge and accept the transfer terms
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