The Personal Data Protection Notice is a fundamental document required by both the EU General Data Protection Regulation (GDPR) and Danish data protection law. It must be provided whenever an organization collects and processes personal data of individuals in Denmark. The notice serves as a primary tool for ensuring transparency and accountability in data processing activities, helping organizations meet their legal obligations while informing data subjects about their rights. It should be provided at the time of data collection and must be easily accessible, written in clear and plain language, and contain all information required by Articles 13 and 14 of the GDPR, as well as any additional requirements under Danish law. This document is particularly important given Denmark's strong emphasis on data protection rights and the active enforcement role of Datatilsynet.
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Key Requirements PROMPT example:
Personal Data Protection Notice
I need a Personal Data Protection Notice for my Danish e-commerce startup launching in March 2025, which will process customer data and use cookies for marketing analytics.
1. Identity and Contact Details: Information about the data controller, including company name, registration number, address, and contact details of the Data Protection Officer (if applicable)
2. Types of Personal Data Processed: Detailed list of personal data categories collected and processed
3. Purposes and Legal Bases: Explanation of why personal data is processed and the legal grounds under GDPR Article 6 (and Article 9 for special categories)
4. Recipients of Personal Data: Information about who receives or has access to the personal data, including categories of third-party processors
5. Data Retention: How long personal data is kept and criteria used to determine retention periods
6. Data Subject Rights: Explanation of individual rights under GDPR including access, rectification, erasure, and data portability
7. Right to Complain: Information about the right to lodge a complaint with Datatilsynet (Danish DPA)
8. Source of Data: Where the personal data comes from, if not collected directly from the individual
9. Changes to the Notice: Information about how changes to the notice will be communicated
1. International Transfers: Include when personal data is transferred outside the EU/EEA, detailing transfer mechanisms and safeguards
2. Automated Decision Making: Include when automated decision-making or profiling is used, explaining the logic and consequences
3. Cookies and Tracking: Include when websites or apps use cookies or similar tracking technologies
4. Children's Privacy: Include when services may be used by or data collected from children under 13
5. Marketing Communications: Include when personal data is used for direct marketing purposes
6. Employment Data Processing: Include when notice applies to employee data processing
7. CCTV Monitoring: Include when video surveillance is used on premises
1. Cookie List: Detailed list of cookies used, their purposes, and duration
2. Third Party Processors: List of data processors, their locations, and processing purposes
3. Technical and Security Measures: Details of security measures implemented to protect personal data
4. Retention Schedule: Detailed retention periods for different categories of personal data
5. International Transfer Mechanisms: Details of transfer mechanisms and safeguards for international data transfers
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology and Software
Healthcare
Financial Services
Retail and E-commerce
Education
Manufacturing
Professional Services
Public Sector
Telecommunications
Transportation and Logistics
Hospitality and Tourism
Non-profit Organizations
Media and Entertainment
Real Estate
Energy and Utilities
Relevant Teams
Legal
Compliance
Information Security
IT
Human Resources
Marketing
Operations
Customer Service
Risk Management
Data Protection
Privacy
Corporate Communications
Digital
Product Development
Relevant Roles
Data Protection Officer
Privacy Manager
Legal Counsel
Compliance Officer
Information Security Manager
Risk Manager
IT Director
Chief Technology Officer
Chief Information Security Officer
Human Resources Director
Marketing Director
Operations Manager
Customer Service Manager
Project Manager
Business Analyst
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