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Secretary Certificate

Secretary Certificate Template for England and Wales

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Key Requirements PROMPT example:

Secretary Certificate Template

I need a Secretary Certificate Template to certify a board resolution passed on March 15, 2025, approving our company's expansion into European markets, which needs to be presented to potential investors.

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Document background
The Secretary Certificate Template is a standardized document used in England and Wales when official verification of corporate matters is required. It is commonly used to certify board resolutions, shareholder decisions, corporate documents, or the authenticity of copies of company records. The template follows requirements set out in the Companies Act 2006 and includes the company secretary's formal attestation, company details, and specific matters being certified. This document is particularly important for corporate governance, regulatory compliance, and business transactions where formal verification of company matters is needed.
Suggested Sections

1. Company Details: Legal name, registration number, and registered office of the company

2. Meeting Details: Date, time, and location of relevant meeting (if certifying meeting minutes)

3. Resolution Details: Specific details of the resolution(s) being certified

4. Certification Statement: Formal statement of certification by the company secretary

5. Secretary Details: Name and position of the certifying secretary, including signature block

Optional Sections

1. Quorum Confirmation: Confirmation of meeting quorum when certifying meeting proceedings

2. Document References: References to specific documents being certified, when applicable

3. Witness Details: When additional witness verification is required for enhanced authenticity

Suggested Schedules

1. Copy of Resolution: Attached copy of the resolution(s) being certified

2. Meeting Minutes: Attached copy of the meeting minutes being certified, if applicable

3. Supporting Documents: Any relevant supporting documentation referenced in the certificate

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















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Industries

Companies Act 2006: Primary legislation governing company secretaries (sections 270-280), requirements for company records and documentation, and directors' and officers' duties

Corporate Governance Code: For listed companies - sets out requirements for corporate documentation and governance standards and best practices

Companies (Model Articles) Regulations 2008: Provides standard form articles of association and defines secretary's role and responsibilities

Articles of Association: Company's specific requirements for secretary certificates and internal governance requirements

Data Protection Act 2018 and UK GDPR: Legislation governing the handling and protection of personal information that may be included in the certificate

Electronic Communications Act 2000: Legislation relevant when certificates are issued in electronic format

Internal Governance Documents: Company-specific board resolutions, internal policies and procedures that may affect the secretary certificate

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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