The Secretary Certificate is a crucial corporate document used in Malta to provide formal verification of company matters. It is commonly required when dealing with banks, regulatory authorities, or business partners who need official confirmation of corporate actions or facts. The certificate, governed by the Maltese Companies Act and related regulations, serves as an official statement from the company secretary, who holds statutory authority to certify corporate matters. Secretary Certificates are particularly important in transactions requiring proof of corporate authority, verification of officer appointments, confirmation of shareholder resolutions, or certification of constitutional documents. The document must be prepared in compliance with Maltese law and may require additional authentication, such as apostille, for international use.
Secretary Certificate for Malta
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Key Requirements PROMPT example:
Secretary Certificate
"I need a Secretary Certificate under Maltese law to certify a Board Resolution dated March 15, 2025, approving a 鈧5 million loan facility with Mediterranean Bank, with the certificate requiring corporate seal and apostille."
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1. Company Identification: Full legal name of the company, registration number, and registered office address
2. Secretary Identification: Full name and details of the company secretary issuing the certificate
3. Matter Being Certified: Clear statement of the specific corporate action, fact, or decision being certified
4. Basis of Certification: Reference to the source documents, meetings, or records upon which the certification is based
5. Declaration: Formal certification statement by the secretary confirming the truth and accuracy of the matters certified
6. Authentication: Date, signature, and official capacity of the secretary
1. Corporate Seal: Section for affixing the company seal, if required by the company's articles or the specific circumstance
2. Witness Details: Where witnessing is required for additional verification, includes witness name, signature and details
3. Board Resolution Reference: When certifying board decisions, specific reference to the relevant board resolution and meeting date
4. Apostille Preparation: Additional formatting and space for apostille if the certificate needs to be used internationally
1. Referenced Documents: Copies of relevant documents being certified or referenced in the certificate
2. Extract of Minutes: If certifying board or shareholder decisions, relevant extracts from meeting minutes
3. Supporting Documentation: Any additional documents supporting the certification, such as powers of attorney or regulatory approvals
Authors
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Financial Services
Banking
Insurance
Real Estate
Manufacturing
Technology
Retail
Healthcare
Transportation
Energy
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Professional Services
Construction
Education
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Relevant Teams
Legal
Compliance
Corporate Governance
Corporate Secretariat
Board Support
Regulatory Affairs
Administrative Support
Corporate Affairs
Executive Office
Relevant Roles
Company Secretary
Corporate Secretary
Legal Counsel
Compliance Officer
Corporate Governance Officer
Board Director
Managing Director
Chief Executive Officer
Chief Legal Officer
General Counsel
Corporate Affairs Manager
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Governance Manager
Regulatory Compliance Manager
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