The 1 Month Termination Notice is a crucial document used in Hong Kong employment relationships when either party wishes to end the employment contract with the statutory or contractually agreed one-month notice period. This document is mandated by the Hong Kong Employment Ordinance (Cap. 57) and must be provided in writing. It serves multiple purposes: officially documenting the termination date, outlining final payment arrangements, specifying the return of company property, and addressing any post-employment obligations. The notice period allows both employer and employee to make necessary arrangements for transition, while ensuring compliance with local employment laws and protecting both parties' rights.
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1. Letterhead and Date: Company letterhead with full registered address and current date
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a Notice of Termination of Employment
4. Formal Notice Statement: Clear statement giving one month's notice of termination as per employment contract/Employment Ordinance
5. Last Working Day: Specific mention of the last working day, calculated as one month from the date of notice
6. Return of Company Property: List of company property to be returned before the last working day
7. Final Payment Details: Information about final salary, unused annual leave, and any other entitlements
8. Signature Block: Authorized signatory details including name, position, and company stamp
1. Garden Leave: Include when the employee is not required to work during the notice period but will remain on payroll
2. Confidentiality Reminder: Include when employee has access to sensitive information, reminding them of ongoing confidentiality obligations
3. Handover Requirements: Include when there are specific projects or responsibilities that need to be transferred
4. Reference Provision: Include when the company agrees to provide employment references
5. Post-termination Restrictions: Include when reminding employee of any non-compete or non-solicitation obligations
6. Medical Benefits Extension: Include if there are any continuing medical benefits post-termination
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects
4. Exit Clearance Form: Checklist for various department clearances (IT, Finance, HR, etc.)
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