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The Affidavit of Loss Letter is a crucial legal document used in Hong Kong when individuals or organizations need to formally declare the loss of important items, documents, or instruments. This document is typically required when seeking replacements for lost items such as share certificates, important contracts, legal documents, banking instruments, or valuable personal documents. The affidavit must comply with Hong Kong's legal requirements, particularly the Oaths and Declarations Ordinance, and needs to be sworn before a Commissioner for Oaths or Notary Public. It serves multiple purposes: providing a legal record of the loss, protecting the declarant from potential misuse of the lost item, and offering institutional protection to organizations that accept the affidavit as basis for issuing replacements. The document includes detailed information about the lost item, circumstances of loss, and actions taken, making it a vital tool in Hong Kong's legal and business framework for handling lost property and documents.

1. Declaration Header: States that this is an Affidavit of Loss and includes the declarant's details

2. Item Description: Detailed description of the lost item including serial numbers, identification marks, or other unique identifiers

3. Circumstances of Loss: Detailed account of when, where, and how the item was lost or discovered missing

4. Actions Taken: Description of steps taken to locate the item and prevent its misuse

5. Purpose of Affidavit: Statement explaining why the affidavit is being made (e.g., for replacement of documents, insurance claim)

6. Statement of Truth: Formal declaration that all stated information is true and correct

7. Execution Block: Space for signature, date, and notarization/commissioner for oaths details