The Affidavit of Loss Letter is a critical legal instrument used in India when individuals or organizations need to formally declare the loss of important documents, certificates, or items. This sworn statement, executed under the provisions of the Indian Oaths Act, 1969, serves multiple purposes: it creates an official record of the loss, helps in obtaining duplicates, and provides legal protection against potential misuse of the lost item. The document must include specific details about the declarant, the lost item, circumstances of loss, and efforts made to locate it. It requires notarization and may need to be stamped as per applicable state stamp duties. The Affidavit of Loss Letter is commonly used for lost passports, educational certificates, banking documents, property papers, or other valuable items where formal documentation of loss is required by authorities.
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1. Declarant Information: Full legal name, address, age, and other identifying information of the person making the affidavit
2. Item Description: Detailed description of the lost item/document including any identifying numbers, dates, or distinctive features
3. Circumstances of Loss: Detailed explanation of when, where, and how the item was lost or discovered missing
4. Efforts to Locate: Description of steps taken to find or recover the lost item
5. Purpose of Affidavit: Statement explaining why the affidavit is being made and how it will be used
6. Declaration of Truth: Formal statement affirming that all information provided is true and correct
7. Indemnification: Statement holding the accepting party harmless if the original item is found and misused
1. Police Report Reference: Include when a police report has been filed for the loss, providing the report number and station details
2. Previous Usage History: Include when the lost item is a financial instrument or document with transaction history
3. Witness Statement: Include when there were witnesses to the loss or when required by specific authorities
4. Request for Replacement: Include when the affidavit is being used to request a replacement document or item
5. Third Party Authorization: Include when authorizing another party to act on behalf of the declarant regarding the lost item
1. Copy of Identity Proof: Photocopy of declarant's government-issued ID
2. Police Report: Copy of the filed police report, if applicable
3. Supporting Documents: Copies of relevant documents proving ownership or existence of the lost item
4. Publication Notice: Copy of public notice published in newspaper (if required)
5. Search Certificate: Certificate from relevant authority showing search for lost document was conducted
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