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Appeal Grievance Letter

Appeal Grievance Letter Template for Hong Kong

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Key Requirements PROMPT example:

Appeal Grievance Letter

"I need an Appeal Grievance Letter to challenge my performance review dated January 15, 2025, which I believe was unfairly conducted due to insufficient consideration of my project achievements and lack of proper consultation with my direct supervisor."

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Document background
An Appeal Grievance Letter is a crucial document in Hong Kong's employment dispute resolution process, used when an employee wishes to formally contest a workplace decision or situation. The document must comply with Hong Kong's Employment Ordinance and related legislation, requiring clear articulation of the grounds for appeal, supporting evidence, and desired outcomes. The Appeal Grievance Letter should be submitted within specified timeframes and must follow proper administrative channels. It serves as a formal record of the appeal process and may be referenced in subsequent proceedings, including potential escalation to the Labour Tribunal or other legal forums. The document is particularly important as it establishes the official start of the formal appeal process and must contain all relevant information to support the appellant's case.
Suggested Sections

1. Sender's Details: Full name, employee ID (if applicable), position, department, and contact information

2. Recipient's Details: Name, title, and department of the person or committee handling the appeal

3. Subject Line: Clear identification of the letter as an appeal grievance and reference numbers if applicable

4. Original Decision Details: Date, nature, and reference of the decision being appealed

5. Grounds for Appeal: Clear and concise explanation of why the original decision should be reconsidered

6. Supporting Facts: Chronological presentation of relevant events and evidence supporting the appeal

7. Desired Outcome: Clear statement of the resolution being sought

8. Timeline of Events: Chronological listing of relevant dates and events

9. Closing: Professional closing statement including any deadlines or time-sensitive matters

Optional Sections

1. Legal Basis: Reference to specific laws, regulations, or policies that support the appeal - include when the appeal is based on legal grounds

2. Witness Statements: Summaries or references to witness accounts - include when witnesses can corroborate the facts

3. Previous Correspondence: Summary of prior attempts to resolve the issue - include when there has been previous communication

4. Impact Statement: Description of personal or professional impact - include when the decision has significant consequences

5. Medical Information: Relevant medical details - include only when the grievance involves health-related issues

6. Union Representative Details: Information about union involvement - include when union is representing the employee

Suggested Schedules

1. Appendix A - Supporting Documents: Copies of relevant documentation referenced in the letter

2. Appendix B - Communication Records: Copies of emails, letters, or other correspondence related to the grievance

3. Appendix C - Evidence: Physical or documentary evidence supporting the appeal

4. Appendix D - Witness Statements: Written and signed statements from witnesses

5. Appendix E - Timeline: Detailed chronological timeline of events with supporting documentation

6. Appendix F - Relevant Policies: Copies of workplace policies, procedures, or regulations relevant to the appeal

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Financial Services

Healthcare

Education

Manufacturing

Retail

Technology

Professional Services

Construction

Public Sector

Hospitality

Transportation

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Administrative Services

Risk Management

Operations

Industrial Relations

Personnel Management

Relevant Roles

HR Director

Legal Counsel

Department Manager

Employee Relations Manager

Compliance Officer

Union Representative

Chief Human Resources Officer

Employment Lawyer

Personnel Manager

Administrative Officer

Line Manager

Operations Director

Grievance Officer

Risk Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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