An Audit Confirmation Letter is a crucial tool in the external audit process, used when independent verification of financial information is required from third parties. This document type is particularly important in Hong Kong's business environment, where it must comply with the Hong Kong Standards on Auditing (HKSAs) and the requirements set by the Hong Kong Institute of Certified Public Accountants (HKICPA). The letter is typically issued during annual audits, special purpose audits, or when specific financial information needs verification. It contains detailed requests for confirmation of various financial aspects such as bank balances, outstanding loans, investment positions, legal matters, or account balances. The document's format and content are designed to ensure clear communication between the auditor, the client, and the confirming party, while maintaining professional standards and confidentiality requirements under Hong Kong law.
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1. Letterhead: Audit firm's official letterhead including name, address, and contact information
2. Date: Date of the letter
3. Recipient Details: Full name and address of the recipient organization/individual being asked to confirm information
4. Reference Line: Subject line identifying the client and purpose (e.g., 'Re: Audit Confirmation Request for [Client Name] for the year ended [Date]')
5. Introduction: Opening paragraph explaining that the firm is conducting an audit and requesting confirmation
6. Authorization Reference: Reference to the client's authorization to release information
7. Information Request: Specific details of what information needs to be confirmed
8. Response Instructions: Clear instructions on how and where to send the confirmation response
9. Deadline: Requested response date
10. Confidentiality Statement: Statement about the confidential nature of the information
11. Signature Block: Audit partner's or authorized representative's signature section
1. Bank Account Details: Section listing specific bank accounts and balances requiring confirmation - used for bank confirmation letters
2. Investment Holdings: Section detailing investment accounts and securities - used when confirming investment positions
3. Loan and Credit Facilities: Section for confirming loan balances and credit arrangements - used for comprehensive bank confirmations
4. Legal Claims Section: Section requesting confirmation of legal matters - used in legal confirmation letters
5. Contingent Liabilities: Section for confirming guarantees or other contingent obligations - used when relevant to the audit scope
6. Security and Collateral: Section detailing assets pledged as security - used when confirming loan arrangements
1. Account List Schedule: Detailed listing of specific accounts requiring confirmation
2. Transaction Schedule: List of specific transactions requiring verification
3. Authorization Letter: Client's signed authorization permitting the third party to release information
4. Reply Form: Standardized form for the recipient to complete and return
5. Supporting Documentation: Copies of relevant statements or documents to assist in the confirmation process
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Professional Services
Manufacturing
Retail
Technology
Real Estate
Healthcare
Education
Non-profit Organizations
Construction
Trading & Distribution
Hospitality
Transportation & Logistics
Relevant Teams
Audit
Finance
Accounting
Treasury
Legal
Compliance
Risk Management
Corporate Secretarial
Internal Control
External Reporting
Relevant Roles
Audit Partner
Senior Auditor
Audit Manager
Financial Controller
Chief Financial Officer
Company Secretary
Compliance Officer
Account Manager
Banking Relationship Manager
Treasury Manager
Legal Counsel
Accountant
External Auditor
Internal Auditor
Risk Manager
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