The Authorization Letter To Claim Parcel is a crucial document in Hong Kong's postal and courier services ecosystem, designed to facilitate secure and authorized collection of parcels when the intended recipient cannot personally collect them. This document becomes necessary in various situations, such as when individuals are unavailable due to work commitments, travel, or other circumstances that prevent direct collection. The letter must comply with Hong Kong postal regulations, the Personal Data (Privacy) Ordinance, and common law principles of agency. It typically includes detailed identification of all parties involved, specific parcel information, clear authorization language, and may require supporting documentation such as ID copies. The document is widely used in both personal and business contexts, particularly in Hong Kong's busy urban environment where proxy collection of parcels is common.
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1. Date and Place: Current date and location where the letter is being written
2. Addressee Details: Name and address of the post office or delivery service where the parcel is to be collected from
3. Subject Line: Clear indication that this is an authorization letter for parcel collection
4. Authorizer Information: Full name, ID number, contact details, and address of the person granting authorization
5. Authorized Person Information: Full name, ID number, contact details of the person being authorized to collect the parcel
6. Parcel Details: Tracking number, sender details, and any other relevant parcel identification information
7. Authorization Statement: Clear and explicit statement of authorization for parcel collection
8. Signature Block: Space for authorizer's signature, date, and contact information
1. Time Limitation: Include when the authorization is only valid for a specific time period
2. Special Handling Instructions: Include when the parcel requires specific handling or has special requirements
3. Witness Section: Include when local regulations or the post office requires the authorization to be witnessed
4. Declaration of Responsibility: Include when there's a need to specify liability for any damage or loss during collection
5. Multiple Parcels Authorization: Include when authorization covers multiple parcels or future deliveries
1. Copy of Authorizer's ID: Photocopy of the authorizer's valid identification document
2. Copy of Authorized Person's ID: Photocopy of the authorized person's valid identification document
3. Parcel Notification: Copy of delivery notice or tracking information from the courier service
4. Proof of Address: If required, document proving the authorizer's address matches the delivery address
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Logistics and Supply Chain
E-commerce
Retail
Corporate Services
Postal Services
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Business Process Outsourcing
Import/Export
Manufacturing
Professional Services
Relevant Teams
Legal
Operations
Administration
Facilities
Corporate Services
Logistics
Compliance
Mail Room
Reception
Office Management
Relevant Roles
Logistics Manager
Office Administrator
Legal Counsel
Compliance Officer
Operations Manager
Facilities Manager
Personal Assistant
Executive Assistant
Postal Services Officer
Courier Services Manager
Reception Desk Officer
Corporate Services Manager
Mail Room Supervisor
Administrative Assistant
Legal Secretary
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