A Company Reference Letter is an essential business document commonly used in Hong Kong's professional environment when employees transition between jobs or need to verify their employment history. This document is typically requested by potential employers, immigration authorities, or financial institutions. The letter must comply with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and Employment Ordinance, ensuring that personal information is handled appropriately and statements about employment are accurate. Company Reference Letters typically include verification of employment dates, positions held, key responsibilities, and sometimes performance assessments. They serve as official documentation of an individual's professional history and are often crucial for career advancement, visa applications, or financial procedures in Hong Kong.
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1. Company Letterhead: Official company letterhead including company name, address, and contact details
2. Date: Current date when the reference letter is issued
3. Addressee Information: To whom the letter is addressed (if specific) or 'To Whom It May Concern'
4. Employee Identification: Full name and basic identifying information of the employee
5. Employment Verification: Confirmation of employment status, position(s) held, and dates of employment
6. Job Responsibilities: Brief overview of main duties and responsibilities in the role
7. Signatory Block: Name, position, and signature of the authorized person writing the reference
1. Performance Assessment: Brief evaluation of the employee's performance, used when specifically requested and where company policy allows
2. Reason for Leaving: Statement about why the employee left, if applicable and appropriate to share
3. Recommendation Statement: Explicit recommendation for future employment, used when the employer wishes to provide a strong endorsement
4. Salary Information: Details about compensation, only included when specifically authorized by the employee and requested by the recipient
5. Project Highlights: Specific achievements or significant projects, included for senior positions or when specifically relevant
1. Employment History Details: Detailed breakdown of positions held and dates if the employee had multiple roles within the company
2. Professional Certifications: List of relevant professional certifications obtained during employment
3. Project Portfolio: Summary of major projects completed, typically for technical or senior positions
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Technology
Manufacturing
Professional Services
Retail
Healthcare
Education
Construction
Hospitality
Logistics
Real Estate
Media & Entertainment
Telecommunications
Legal Services
Consulting
Relevant Teams
Human Resources
Legal
Administration
Corporate Secretariat
Compliance
Operations
Executive Office
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Chief Executive Officer
Managing Director
Operations Manager
HR Administrator
Company Secretary
Legal Counsel
Department Head
Regional Manager
Vice President
Director
Senior Manager
Line Manager
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