The Confirmation of Termination Letter is a crucial document in Hong Kong's employment landscape, used to formally document the end of an employment relationship. This document is required under Hong Kong employment law to provide clear written confirmation of employment termination and related arrangements. It should be issued following either the employer's or employee's decision to terminate the employment contract, whether through resignation, dismissal, or mutual agreement. The letter must comply with the Hong Kong Employment Ordinance (Cap. 57) and includes essential information such as the termination date, final payment calculations, MPF arrangements, and any post-employment obligations. This document serves as important evidence of the termination terms and helps prevent future disputes by clearly documenting all termination-related matters.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Employee's full name and address
3. Subject Line: Clear indication that this is a Confirmation of Termination Letter
4. Confirmation of Termination: Statement confirming the termination and its effective date
5. Final Payment Details: Breakdown of final salary, unused annual leave, and any other entitled payments
6. Return of Company Property: List of company property to be returned
7. MPF Arrangements: Information about the handling of MPF benefits
8. Signature Block: Space for employer's signature, name, and title
1. Reference Letter Availability: Include if the company will provide a reference letter
2. Non-Compete Reminder: Include if there are post-employment restrictions from the employment contract
3. Confidentiality Obligations: Include if there are ongoing confidentiality requirements
4. Outstanding Loans/Advances: Include if there are any outstanding loans or advances to be settled
5. Medical Benefits Extension: Include if there is any extension of medical benefits post-termination
6. Exit Interview: Include if an exit interview is to be scheduled
7. Severance Payment: Include if the employee is entitled to severance payment under Hong Kong law
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Acknowledgment Form: Form for employee to acknowledge receipt and acceptance of termination terms
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