The Consent Authorization Form is a crucial document required under Hong Kong's data protection regime, particularly the Personal Data (Privacy) Ordinance (Cap. 486). This document is essential whenever an organization needs to collect, process, or transfer personal data from individuals. The form serves as a legal record of explicit consent, detailing the scope of authorization, specific purposes for data collection, duration of consent, and the rights of data subjects. It should be used prior to any personal data collection activities and must clearly communicate the intended use of data to ensure transparency and compliance with Hong Kong's privacy laws. The form typically includes provisions for data sharing, cross-border transfers (if applicable), and withdrawal procedures, making it an essential tool for data protection compliance.
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1. Identification of Parties: Details of the individual giving consent ('Data Subject') and the organization receiving authorization ('Data User'), including full names, identification/registration numbers, and contact details
2. Purpose Declaration: Clear statement of the specific purpose(s) for which consent is being sought, written in plain language
3. Scope of Authorization: Detailed description of what exactly is being authorized, including specific personal data categories and permitted uses
4. Duration of Authorization: Specific time period for which the consent remains valid, including start and end dates if applicable
5. Rights and Withdrawal: Statement of the data subject's rights, including the right to withdraw consent and the process for doing so
6. Declaration and Signature: Formal declaration of understanding and agreement, with space for signature, date, and witness details if required
1. Third Party Disclosure: Required when personal data may be shared with or transferred to third parties, specifying the recipients and purposes
2. Cross-border Transfer: Required when personal data may be transferred outside of Hong Kong, detailing destination countries and security measures
3. Special Categories of Data: Required when collecting sensitive personal data such as health information, biometric data, or financial records
4. Parent/Guardian Authorization: Required when the data subject is a minor or lacks capacity to give consent
5. Marketing Consent: Required when personal data will be used for direct marketing purposes, with separate opt-in mechanisms
1. Schedule 1: Details of Personal Data: Comprehensive list of all personal data categories to be collected and processed
2. Schedule 2: Authorized Third Parties: List of third parties authorized to receive or process the personal data, if applicable
3. Appendix A: Privacy Policy: Organization's privacy policy or relevant excerpts that apply to this authorization
4. Appendix B: Withdrawal Form: Template form for withdrawing consent, including procedures and contact information
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Relevant Industries
Healthcare
Financial Services
Education
Retail
Technology
Insurance
Telecommunications
Professional Services
Human Resources
Research and Development
Marketing and Advertising
Government and Public Services
Relevant Teams
Legal
Compliance
Human Resources
Information Technology
Data Protection
Risk Management
Operations
Customer Service
Marketing
Research
Information Security
Administration
Relevant Roles
Privacy Officer
Data Protection Officer
Compliance Manager
Legal Counsel
Human Resources Manager
Information Security Officer
Risk Manager
Operations Manager
Customer Service Manager
Marketing Director
Research Coordinator
IT Manager
Business Development Manager
Healthcare Administrator
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