The Formal Authorization Letter is a crucial legal instrument in Hong Kong's business and personal affairs landscape. It serves as an official delegation of authority, allowing an individual or entity to act on behalf of another in specified matters. This document is commonly used in situations requiring representation in business transactions, property dealings, or administrative procedures. The letter must comply with Hong Kong's legal framework, particularly the Powers of Attorney Ordinance (Cap. 31) and related regulations. It typically includes detailed identification of parties, explicit scope of powers granted, duration of authority, and any limitations or conditions. The document's formal nature requires proper execution, often including witness signatures and potentially notarization, to ensure legal validity within Hong Kong's jurisdiction.
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1. Letter Header: Date, recipient's name and address, and formal salutation
2. Authorizer Details: Full legal name, HKID/passport number, and address of the person/entity granting authorization
3. Authorized Party Details: Full legal name, HKID/passport number, and address of the person/entity being granted authority
4. Purpose Statement: Clear statement of the intent to authorize and the general purpose of the authorization
5. Scope of Authority: Detailed description of the specific powers and authorities being granted
6. Duration: Specific timeframe or validity period of the authorization
7. Execution Block: Signature blocks for authorizer, authorized party, and witnesses if required
1. Revocation Clause: Include when there's a need to specify conditions under which the authorization can be revoked
2. Limitation of Powers: Include when specific restrictions or limitations need to be placed on the authorized powers
3. Governing Law Statement: Include when the authorization may be used across jurisdictions
4. Indemnification Clause: Include when the authorizer wishes to address liability for actions taken under the authorization
5. Chinese Translation: Include when the letter needs to be bilingual for local Hong Kong use
1. Schedule of Specific Powers: Detailed list of specific actions or transactions the authorized party may undertake
2. Identity Documents: Copies of HKID/passport of both parties as supporting documentation
3. Corporate Documents: If either party is a company, include relevant corporate authorization documents
4. Specimen Signature: Sample signatures of the authorized party for verification purposes
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