The Legal Invoice is a fundamental document in the Hong Kong legal services industry, serving as an official record and payment request for professional legal services rendered. It must be prepared in accordance with Hong Kong's Legal Practitioners Ordinance and related regulations, reflecting the jurisdiction's specific requirements for professional service billing. This document type is essential for maintaining transparent client relationships, ensuring regulatory compliance, and facilitating proper financial record-keeping. The Legal Invoice typically includes detailed time entries, disbursements, professional fees, and all relevant firm and client information, making it a crucial document for both service providers and recipients in the legal services sector.
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1. Law Firm Details: Full legal name, address, contact information, and business registration number of the law firm
2. Client Information: Complete name and address of the client or organization being billed
3. Invoice Details: Invoice number, date, payment due date, and reference numbers
4. Matter Information: File reference number, matter description, and responsible attorney(s)
5. Fee Summary: Summary of professional fees, disbursements, and total amount due
6. Time Entries: Detailed breakdown of work performed, including dates, timekeeper names, hours, rates, and descriptions
7. Disbursements: Itemized list of expenses incurred on behalf of the client
8. Payment Terms: Payment deadline, accepted payment methods, and bank details
9. Tax Information: Tax calculations and relevant tax registration numbers if applicable
1. Previous Balance: Include when there are outstanding amounts from previous invoices
2. Trust Account Summary: Include when there are trust account transactions or balances to report
3. Alternative Fee Arrangements: Include when billing is based on fixed fees, caps, or other special arrangements
4. Foreign Currency Calculations: Include when billing in multiple currencies or showing exchange rate calculations
5. Engagement Summary: Include when summarizing ongoing matter status or significant developments
6. Discount Information: Include when applying any special discounts or rate adjustments
1. Timekeeper Summary: Detailed breakdown of hours by individual timekeeper with their respective rates
2. Disbursement Details: Detailed receipts and supporting documentation for expenses
3. Work in Progress: Summary of unbilled work to date if requested by client
4. Historical Billing Summary: Summary of previous invoices and payments for the matter if relevant
Authors
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Financial Services
Professional Services
Banking
Insurance
Real Estate
Technology
Manufacturing
Healthcare
Retail
Construction
Energy
Transportation
Telecommunications
Education
Relevant Teams
Finance
Accounting
Legal
Operations
Compliance
Administration
Billing
Client Services
Records Management
Practice Management
Relevant Roles
Managing Partner
Finance Director
Billing Coordinator
Accounts Receivable Manager
Legal Secretary
Paralegal
Associate Attorney
Partner
Chief Financial Officer
Accounting Manager
Financial Controller
Compliance Officer
Practice Manager
Operations Director
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