The Quitting Job For Mental Health Letter is a crucial document for employees in Hong Kong who need to resign from their position due to mental health concerns. It serves as a formal communication tool that balances professional requirements with personal privacy, while ensuring compliance with Hong Kong's employment laws, including the Employment Ordinance (Cap. 57) and the Disability Discrimination Ordinance (Cap. 487). This document becomes necessary when an employee determines that their current role is significantly impacting their mental well-being and needs to formally end their employment. It includes essential elements such as formal resignation notice, basic health-related context (without detailed medical information), transition plans, and any specific requests for the notice period. The document can be customized based on seniority level, role responsibilities, and specific company policies while maintaining its core purpose of professional and legally compliant communication.
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1. Letter Header: Current date, employer's name and address, and appropriate salutation
2. Statement of Resignation: Clear statement of intention to resign and the effective date, including notice period as per employment contract
3. Brief Explanation: Professional and concise explanation citing health reasons, without overly detailed medical information
4. Transition Plan: Brief outline of how you plan to hand over your responsibilities
5. Expression of Gratitude: Professional acknowledgment of the opportunities and experiences gained during employment
6. Closing: Professional closing statement, signature, and your contact information
1. Request for Reference: Include when seeking a professional reference for future employment
2. Medical Privacy Statement: Include when you want to explicitly state boundaries regarding the sharing of your medical information
3. Accommodation Request: Include if requesting specific arrangements during the notice period due to health condition
4. Benefits Information Request: Include when seeking clarification about continuation of health benefits or insurance
5. Early Release Request: Include when requesting to be released from notice period due to health circumstances
1. Medical Certificate: If required, a general doctor's note confirming the need for resignation due to health reasons (without specific diagnosis)
2. Handover Document: Detailed list of ongoing projects, responsibilities, and contact information for key stakeholders
3. Equipment Return List: Inventory of company property to be returned, with proposed return dates
4. Outstanding Matters List: Documentation of any pending tasks, deadlines, or commitments that need attention
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