The Exit Letter From Employee is a crucial document in Hong Kong's employment landscape, serving as the formal written notice of an employee's intention to resign from their position. This document is required to initiate the termination process in accordance with Hong Kong's Employment Ordinance (Cap. 57) and should align with the notice period specified in the employment contract. The letter typically includes the resignation date, notice period, handover arrangements, and acknowledgment of post-employment obligations. It's particularly important in Hong Kong's business environment where proper documentation of employment matters is essential for both legal compliance and maintaining professional relationships. The content and format may vary depending on the employee's position, industry sector, and specific circumstances of the resignation.
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1. Employee and Company Details: Full name of employee, employee ID (if applicable), current position, and complete company name and address
2. Resignation Statement: Clear statement of intention to resign from the position
3. Effective Date: Last day of employment, considering the notice period required under the employment contract
4. Notice Period Confirmation: Confirmation of the notice period being served and how it aligns with contractual obligations
5. Handover Statement: Brief statement confirming willingness to ensure smooth handover of duties and responsibilities
6. Expression of Gratitude: Professional acknowledgment of the opportunities provided during employment
1. Reason for Resignation: Optional brief explanation of resignation reason, included when maintaining good relations or when required by company policy
2. Future Contact Details: Personal contact information for future correspondence, included when necessary for final payments or documentation
3. Outstanding Matters: Reference to any outstanding projects, responsibilities, or payments, included when relevant
4. Non-Compete Acknowledgment: Confirmation of understanding regarding post-employment restrictions, included for senior positions or when required by contract
5. Reference Request: Request for a reference letter or future reference, included when desired by the employee
1. Handover Plan: Detailed list of ongoing projects, responsibilities, and handover timeline
2. Company Property List: Itemized list of company property to be returned before the last day
3. Outstanding Benefits Statement: List of any outstanding benefits, leave days, or expense claims to be settled
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