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Retirement Acknowledgement Letter Template for Hong Kong

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Key Requirements PROMPT example:

Retirement Acknowledgement Letter

"I need a Retirement Acknowledgement Letter for our Chief Financial Officer who will retire on March 31, 2025, including provisions for a 6-month post-retirement consultancy arrangement and continued medical benefits."

Document background
The Retirement Acknowledgement Letter is a crucial document used in Hong Kong employment contexts when an employee is retiring from their position. It serves multiple purposes: formally documenting the retirement arrangement, confirming final payments and benefits, addressing MPF (Mandatory Provident Fund) arrangements, and establishing any post-retirement obligations or benefits. This document is particularly important in Hong Kong's legal framework as it provides clear documentation of compliance with local employment and retirement regulations. The letter should be issued after initial retirement discussions but before the effective retirement date, allowing time for all administrative processes to be completed. It typically includes specific references to Hong Kong employment law requirements and may need to address both statutory and contractual entitlements.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details

2. Opening Statement: Confirmation of retirement and reference to previous discussions/notices

3. Retirement Date: Clear statement of the effective retirement date

4. Final Payments: Details of final salary, accrued leave, and any pro-rata bonus payments

5. MPF/Retirement Benefits: Information about MPF benefits and process for their release

6. Company Property: Requirements for return of company property

7. Confidentiality: Reminder of ongoing confidentiality obligations

8. Reference Letter: Confirmation of whether a reference letter will be provided

9. Acknowledgement: Space for employee signature acknowledging receipt and understanding

10. Closing: Signature block for employer representative

Optional Sections

1. Post-Retirement Consultancy: Include if the retiree will continue any relationship with the company in an advisory capacity

2. Medical Benefits Extension: Include if the company offers post-retirement medical coverage

3. Share Options/Long-term Incentives: Include if the employee has outstanding share options or long-term incentive plans

4. Release Clause: Include if a mutual release of claims is being requested

5. Non-Competition: Include if post-retirement restrictions are applicable

6. Retirement Celebration: Include if the company wishes to formally acknowledge long service with a celebration

Suggested Schedules

1. Schedule 1 - Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, bonuses and other entitlements

2. Schedule 2 - Benefits Summary: Summary of retirement benefits, MPF arrangements and any continuing benefits

3. Schedule 3 - Company Property List: Itemized list of company property to be returned

4. Appendix A - Handover Checklist: Optional checklist for handling work transition and property return

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses

















Relevant Industries

Financial Services

Professional Services

Manufacturing

Retail

Technology

Healthcare

Education

Construction

Hospitality

Transportation

Real Estate

Energy

Telecommunications

Media

Public Sector

Relevant Teams

Human Resources

Legal

Finance

Company Secretariat

Compliance

Operations

Administration

Relevant Roles

Chief Executive Officer

Managing Director

Senior Executive

Department Head

Manager

Professional Staff

Administrative Staff

Technical Specialist

Operations Staff

Sales Representative

Customer Service Representative

Factory Worker

Retail Staff

Teaching Staff

Healthcare Professional

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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