The Exit Letter From Employee is a crucial document in Australian employment relations that formalizes an employee's decision to end their employment. This document is required whenever an employee wishes to voluntarily terminate their employment relationship, ensuring compliance with notice periods specified under the Fair Work Act 2009 and any applicable employment contract. The letter serves multiple purposes: it provides official notification of resignation, confirms the notice period and last working day, can address handover arrangements, and creates a formal record of the employment termination. It's essential for proper workforce management and may be required for final payroll processing, superannuation arrangements, and employment records. The document should align with Australian employment law requirements while maintaining professional standards and protecting both parties' interests.
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1. Employee's Contact Information: Full name, position title, and current contact details of the employee
2. Date: The date when the letter is written
3. Employer's Address Block: Full company name and address, typically addressed to immediate supervisor or HR manager
4. Formal Resignation Statement: Clear statement of intention to resign from the position
5. Last Working Day: Specific mention of the intended last day of employment, calculated in accordance with notice period requirements
6. Notice Period Confirmation: Confirmation of the notice period being provided as per employment contract
7. Signature Block: Space for employee's signature, printed name, and date
1. Reason for Departure: Brief, professional explanation of resignation reason - used when maintaining good relationships and when the reason is positive (e.g., career growth)
2. Handover Commitment: Outline of commitment to ensure smooth transition of duties - included when managing significant responsibilities
3. Expression of Gratitude: Thank you message for opportunities provided - recommended for maintaining positive relationships
4. Future Contact Details: New contact information - included when willing to be contacted after departure
5. Request for Reference: Professional request for a reference letter - included when seeking future employment references
6. Return of Company Property: List of company items to be returned - included when employee has company equipment or materials
1. Handover Document: Detailed list of ongoing projects, responsibilities, and contact information for key stakeholders - attached when managing complex roles
2. Company Property Checklist: Itemized list of company property to be returned - attached when significant company assets are involved
3. Personal Files Transfer List: List of personal files to be removed from company systems - attached when significant personal data needs to be managed
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