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The Soft Rejection Letter is an essential business communication tool used in the Hong Kong employment context to formally decline job applications while maintaining professional relationships and protecting the company's reputation. This document type is typically used after completing the recruitment process for a position and needs to be crafted in compliance with Hong Kong's employment laws, including the Personal Data (Privacy) Ordinance and various anti-discrimination ordinances. The letter should be written to minimize legal exposure while maintaining goodwill with candidates who might be suitable for future opportunities. It typically includes acknowledgment of the application, the decision, positive feedback, and may contain information about data retention policies or future opportunities.

1. Date and Address Block: Current date and candidate's contact information

2. Greeting: Professional salutation addressing the candidate by name

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Decision Communication: Clear but gentle communication of the negative decision

5. Positive Feedback: Brief general positive comment about their application or interview

6. Closing: Professional closing with good wishes for their future endeavors