Applicant Declaration Form

Applicant Declaration Form Template for Indonesia

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Key Requirements PROMPT example:

"I need an Applicant Declaration Form for a Jakarta-based financial institution, compliant with Indonesian banking regulations, with enhanced sections on financial history disclosure and anti-money laundering declarations, to be implemented by March 2025."

Document background

The Applicant Declaration Form is a fundamental document in the Indonesian hiring process, required by organizations to establish legal accountability and ensure compliance with local employment regulations. This document is typically used during the final stages of the recruitment process, before formal job offers are made. It requires applicants to formally attest to the truthfulness of their application materials, authorize background checks, and acknowledge the consequences of providing false information. The form must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower, and data protection regulations. It serves as a risk management tool for employers while ensuring transparent communication with applicants regarding their obligations and rights.

Suggested Sections

1. Personal Information: Applicant's full legal name, national ID number (NIK), date of birth, and current contact details

2. Declaration of Truth: Standard declaration that all information provided in the application and this form is true and accurate

3. Criminal Record Declaration: Declaration regarding any criminal convictions or ongoing legal proceedings

4. Employment History Verification: Declaration confirming the accuracy of employment history and authorization to verify

5. Document Authenticity: Declaration that all submitted documents are genuine and unaltered

6. Conflict of Interest: Declaration of any potential conflicts of interest with the organization

7. Data Processing Consent: Consent for personal data collection, processing, and verification as per Indonesian data protection laws

8. Legal Consequences: Acknowledgment of legal consequences for false declarations

9. Signature Block: Space for applicant's signature, date, and witness details if required

Optional Sections

1. Health Declaration: Optional section for positions requiring specific health conditions or medical clearance

2. Professional Licenses: Declaration section for regulated professions requiring license verification

3. Security Clearance: Additional declarations for positions requiring security clearance or access to sensitive information

4. Immigration Status: For non-Indonesian citizens, declaration of legal right to work

5. Financial Declaration: For positions with financial responsibilities, declaration of bankruptcy history or financial standing

6. Academic Qualification Verification: Specific section for academic credential verification authorization

Suggested Schedules

1. Schedule A - List of Required Documents: Checklist of all documents that must be submitted with the declaration form

2. Schedule B - Verification Contact List: List of contacts provided for employment and education verification

3. Appendix 1 - Code of Conduct: Organization's code of conduct that the applicant acknowledges

4. Appendix 2 - Privacy Notice: Detailed privacy notice explaining how personal data will be processed and stored

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Technology

Manufacturing

Healthcare

Education

Government and Public Sector

Professional Services

Retail and Consumer Goods

Energy and Resources

Transportation and Logistics

Construction and Real Estate

Telecommunications

Non-Profit Organizations

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Talent Acquisition

Employee Relations

Corporate Governance

Administration

Operations

Recruitment

Relevant Roles

HR Manager

Recruitment Specialist

Legal Counsel

Compliance Officer

HR Director

Talent Acquisition Manager

Background Verification Specialist

Employee Relations Manager

HR Business Partner

Risk Management Officer

Corporate Secretary

Hiring Manager

HR Operations Manager

Recruitment Coordinator

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Declaration Of Representative

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Let's create your Applicant Declaration Form

Authors

Alex Denne

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