The Asset Form For Employee is a crucial document used in Indonesian business operations when companies need to formally assign and track assets provided to their employees. This document is essential for maintaining accurate records of company property and ensuring proper asset management in compliance with Indonesian regulations, particularly Law No. 13 of 2003 on Manpower and Law No. 40 of 2007 on Limited Liability Companies. It should be used whenever employees are provided with company assets such as laptops, phones, vehicles, or other equipment for business purposes. The form includes detailed information about the assets, terms of use, maintenance requirements, and return procedures, while establishing clear accountability and protecting both the company's interests and employee rights under Indonesian law.
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1. Parties: Identification of the company and the employee, including their respective details and positions
2. Background: Brief context explaining the purpose of the asset assignment and its relation to the employee's role
3. Definitions: Clear definitions of key terms used in the form, including 'Company Assets', 'Authorized Use', and 'Return Conditions'
4. Asset Details: Specific identification of the assets being assigned, including serial numbers, model numbers, and condition at time of assignment
5. Employee Responsibilities: Detailed outline of the employee's obligations regarding asset care, permitted use, and maintenance
6. Usage Guidelines: Specific rules and restrictions regarding the use of company assets
7. Return Requirements: Conditions and procedures for returning assets upon employment termination or company request
8. Damage and Loss Procedures: Process to follow in case of damage, loss, or theft of assets
9. Acknowledgment: Employee's confirmation of receipt and understanding of responsibilities
1. Remote Work Provisions: Additional terms for assets used in remote work settings
2. High-Value Asset Terms: Special conditions for particularly valuable or sensitive equipment
3. Software License Terms: Specific terms for software licenses and digital assets
4. Insurance Requirements: Special insurance provisions for high-value assets
5. International Use: Terms for assets that may be used across international borders
6. Confidential Information: Additional provisions for assets containing or accessing confidential information
1. Schedule A - Detailed Asset Inventory: Comprehensive list of all assets with detailed specifications, conditions, and values
2. Schedule B - Asset Photos: Photographic documentation of assets at time of assignment
3. Schedule C - Software Licenses: List of software licenses and access credentials assigned
4. Appendix 1 - Asset Care Guidelines: Detailed instructions for proper asset maintenance and care
5. Appendix 2 - Return Checklist: Checklist for asset return procedures and condition assessment
6. Appendix 3 - Incident Report Form: Template for reporting any incidents involving company assets
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Professional Services
Healthcare
Education
Retail
Telecommunications
Construction
Energy
Mining
Transportation
Media and Entertainment
Government and Public Sector
Relevant Teams
Human Resources
Information Technology
Finance
Operations
Facilities Management
Asset Management
Procurement
Risk Management
Compliance
Administration
Security
Relevant Roles
Chief Executive Officer
Human Resources Manager
IT Manager
Asset Manager
Finance Director
Department Head
Operations Manager
Facility Manager
Office Administrator
Procurement Manager
Risk Management Officer
Compliance Officer
Department Supervisor
Security Manager
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