The Employee Information Form is a crucial document used at the commencement of employment or during employee data updates in Indonesia. It is designed to collect comprehensive information required by various Indonesian regulations, including the Manpower Law (Law No. 13 of 2003) and Personal Data Protection Law (Law No. 27 of 2022). The form serves multiple purposes: ensuring compliance with employment regulations, facilitating accurate record-keeping, enabling proper social security registration (BPJS), and maintaining up-to-date employee information for administrative purposes. It includes sections for personal data, employment details, and necessary consents for data processing, making it an essential tool for HR administration and regulatory compliance in Indonesian workplaces.
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1. Personal Information: Basic details including full name, place/date of birth, national ID number (NIK), gender, and citizenship
2. Contact Details: Current residential address, permanent address, phone numbers, email, and emergency contact information
3. Family Information: Marital status, spouse details, number of dependents, and their information for tax and benefits purposes
4. Educational Background: Academic qualifications, professional certifications, and relevant training
5. Employment Details: Position, department, employment status (permanent/contract), start date, and immediate supervisor
6. Social Security Information: BPJS Ketenagakerjaan and BPJS Kesehatan registration numbers and details
7. Banking Information: Bank account details for salary payment purposes
8. Tax Information: Tax registration number (NPWP) and tax status
9. Declaration and Consent: Employee's declaration of information accuracy and consent for data processing under PDP Law
1. Previous Employment History: Details of past employment - required for positions above entry level or when specific experience is necessary
2. Skills and Competencies: Specific skills assessment section - used for technical or specialized positions
3. Work Permit Details: Section for foreign workers requiring KITAS/work permit information
4. Medical Information: Basic health information section - used when required for specific job roles or industries
5. Union Membership: Details of labor union membership - included when applicable to the workplace
6. Additional Allowances: Section for specific allowances or benefits - used when company offers variable benefits packages
1. Document Checklist: List of required documents to be submitted with the form (ID cards, certificates, etc.)
2. Personal Data Processing Consent Form: Detailed consent form for processing personal data in compliance with PDP Law
3. Employee Photo Specification: Requirements for employee photograph submission
4. Required Certificates: List of mandatory certificates or qualifications for the position
5. Medical Examination Form: Standard medical examination form if required for the position
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