The Employee Information Form is a critical document used at the commencement of employment in Hong Kong to gather comprehensive information about new employees. It serves multiple purposes: ensuring compliance with Hong Kong's employment legislation, facilitating proper payroll administration, meeting MPF requirements, and maintaining accurate personnel records. The form must adhere to the Personal Data (Privacy) Ordinance and include appropriate data collection statements and consent mechanisms. It typically includes sections for personal identification, contact details, employment information, banking details, and may include additional sections for foreign workers requiring visa information. The document is designed to capture all necessary information while respecting privacy laws and anti-discrimination ordinances specific to Hong Kong.
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1. Personal Information: Basic identification details including full name, HKID/passport number, date of birth, and contact information
2. Contact Details: Current residential address, phone numbers, email address, and correspondence address if different
3. Employment Details: Position, department, reporting manager, start date, and employment status
4. Banking Information: Bank account details for salary payment purposes
5. MPF Information: Mandatory Provident Fund scheme details and contribution preferences
6. Tax Information: Tax identification numbers and relevant tax status information
7. Data Privacy Statement: Statement explaining how personal data will be collected, used, and stored, with consent section as required by the PDPO
8. Declaration: Employee's declaration that all information provided is true and accurate, with signature and date
1. Immigration Status: For non-Hong Kong permanent residents - visa information, right to work documentation
2. Emergency Contacts: Details of persons to contact in case of emergency
3. Qualifications: Educational background and professional qualifications if relevant to the position
4. Medical Information: Basic health information and medical conditions that may affect work, only if required for occupational health and safety
5. Benefits Selection: If company offers optional benefits packages or insurance schemes
6. Previous Employment: Work history details if required for specific positions or industries
7. Language Proficiency: Language skills assessment if relevant to the position
1. Schedule 1 - Required Documents Checklist: List of supporting documents to be submitted with the form (e.g., ID copies, certificates)
2. Schedule 2 - Personal Data Collection Statement: Detailed privacy notice as required by the Personal Data (Privacy) Ordinance
3. Schedule 3 - Company Policies Acknowledgment: List of company policies the employee needs to acknowledge
4. Appendix A - Terms of Employment Reference: Reference to main employment terms as required by the Employment Ordinance
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