A Letter Of Complaint For Poor Service Delivery To The Municipality is a formal document used in Indonesia when public services fail to meet standards established under Law No. 25 of 2009 and related regulations. This document is typically employed when regular channels of communication have proven ineffective in resolving service delivery issues. It serves multiple purposes: officially documenting the complaint, establishing a formal record for potential escalation to the Ombudsman, and requesting specific remedial actions from municipal authorities. The letter must be structured to include all relevant details, evidence, and references to applicable regulations while following Indonesian administrative procedures. It's an important tool for citizens and organizations to hold municipal services accountable and seek improvement in public service delivery.
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1. Header Information: Complete sender details, recipient details (relevant municipal department and official), date, and reference number if applicable
2. Subject Line: Clear, specific subject indicating this is a formal complaint about service delivery
3. Opening Statement: Formal introduction identifying the complainant and their right to file the complaint under Law No. 25 of 2009
4. Service Issue Details: Specific description of the service failure, including dates, locations, and nature of the poor service
5. Impact Statement: Description of how the poor service has affected the complainant or community
6. Legal Basis: Reference to relevant laws and regulations governing public service standards
7. Previous Communication: Summary of any previous attempts to resolve the issue
8. Specific Request: Clear statement of the desired resolution or action requested
9. Closing: Formal closing with timeline for expected response and contact information
1. Urgency Statement: Include when the issue requires immediate attention due to health, safety, or significant public impact
2. Witness Information: When other community members can verify the complaint, include their details with permission
3. Cost Impact: If the service failure has led to financial losses, include detailed cost implications
4. Media Coverage: Reference to any media coverage of the issue, if applicable
5. Ombudsman Notice: Statement indicating intention to escalate to Ombudsman if unresolved, used in serious cases
1. Photographic Evidence: Photos documenting the service issue or its impact
2. Previous Correspondence: Copies of any previous letters, emails, or formal communications about the issue
3. Supporting Documents: Relevant permits, receipts, or official documents related to the service
4. Witness Statements: Written statements from witnesses or affected community members
5. Timeline of Events: Chronological list of relevant events and communications
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