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Payment Collection Letter Template for Indonesia

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Key Requirements PROMPT example:

Payment Collection Letter

"I need a Payment Collection Letter for my manufacturing company to collect an overdue payment of IDR 250,000,000 from a corporate client who has missed three payment reminders, with a final payment deadline of March 15, 2025, including potential legal consequences for non-payment."

Document background
The Payment Collection Letter is a crucial document in Indonesian business practices, used when formal attempts are needed to recover outstanding payments from debtors. It serves as an essential step in the debt recovery process, often preceding legal action, and must be drafted in compliance with Indonesian law, particularly the Civil Code and consumer protection regulations. The document should be used when informal collection attempts have been unsuccessful or when a formal record of payment demand is required. It typically includes specific details about the debt, payment history, clear payment instructions, and potential consequences of non-payment. The letter can be used across various industries and may be part of a structured collection process, potentially leading to legal proceedings if the debt remains unpaid.
Suggested Sections

1. Letterhead and Date: Official company letterhead, current date, and reference number

2. Recipient Details: Complete name and address of the debtor

3. Subject Line: Clear indication that this is a payment collection notice

4. Debt Information: Details of the outstanding amount, original transaction, and due date

5. Payment History: Summary of previous payment attempts or communications

6. Payment Demand: Clear statement of the amount demanded and payment deadline

7. Payment Instructions: Specific details on how and where to make the payment

8. Legal Consequences: Statement of potential legal actions if payment is not received

9. Contact Information: Details of who to contact for questions or payment arrangements

10. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Previous Correspondence Reference: Reference to prior collection attempts, used when this is not the first notice

2. Payment Plan Option: Offer of installment payments or settlement options, included when company policy allows for flexible payment arrangements

3. Interest Calculation: Breakdown of interest charges, included when applicable under the original agreement

4. Legal Authority Citation: Reference to specific Indonesian laws, included for more formal or final notices

5. Third Party Authorization: Information about collection agency or legal representation, included when third parties are involved

Suggested Schedules

1. Original Invoice/Contract: Copy of the original transaction document proving the debt

2. Statement of Account: Detailed breakdown of the outstanding amount, including principal, interest, and any penalties

3. Payment History Record: Documentation of all previous payments and attempts to collect

4. Calculation Sheet: Detailed calculation of interest and late payment charges if applicable

5. Supporting Evidence: Any relevant correspondence, delivery notes, or other documents supporting the debt claim

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























Clauses


















Relevant Industries

Banking and Financial Services

Retail

Manufacturing

Construction

Professional Services

Technology

Telecommunications

Real Estate

Healthcare

Education

Wholesale Trade

Logistics and Transportation

Energy and Utilities

Relevant Teams

Finance

Accounts Receivable

Legal

Credit Control

Treasury

Commercial Operations

Risk Management

Customer Relations

Collections

Corporate Secretariat

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Manager

Collection Specialist

Legal Counsel

Finance Director

Accounting Manager

Treasury Manager

Credit Risk Manager

Business Development Manager

Company Secretary

Chief Financial Officer

Debt Recovery Officer

Commercial Manager

Account Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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