The Proforma Invoice Form is a critical commercial document used in Indonesian business transactions as a preliminary bill of sale before the finalization of a commercial transaction. It serves multiple purposes including price quotation, customs declaration, and supporting documentation for letter of credit applications. Under Indonesian law, particularly Law No. 7 of 2014 on Trade and Law No. 42 of 2009 on Value Added Tax, specific information must be included such as tax identification numbers (NPWP), proper company details, and applicable VAT calculations. The document is essential for both domestic and international trade, helping businesses comply with Indonesian regulatory requirements while providing clear commercial terms to potential buyers. A properly structured Proforma Invoice Form is particularly important in Indonesia's business environment where it often serves as a basis for import permits, foreign exchange transactions, and customs clearance processes.
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1. Company Information: Seller's complete legal name, address, tax ID number (NPWP), and contact details as required by Indonesian law
2. Buyer Information: Complete details of the buyer including full name, address, and tax identification numbers if applicable
3. Invoice Details: Proforma invoice number, date of issue, and validity period
4. Product/Service Details: Detailed itemized list of products/services with descriptions, quantities, and unit prices
5. Pricing Information: Subtotal, applicable taxes (including VAT rate), additional charges, and total amount in specified currency
6. Payment Terms: Payment conditions, method of payment, and banking details
7. Delivery Terms: Shipping terms, delivery schedule, and Incoterms if applicable for international trade
8. Legal Disclaimer: Statement indicating this is a proforma invoice and not a final bill
1. Special Instructions: Additional handling instructions or special requirements, used when specific handling or processing is needed
2. Currency Exchange Information: Exchange rate details and currency conversion terms, used for international transactions
3. Export/Import Information: Customs declarations and export/import codes, used for international shipments
4. Quality Specifications: Detailed product quality parameters and standards, used for technical or specialized products
5. Warranty Information: Product warranty terms and conditions, used when offering specific warranty coverage
1. Product Specifications Sheet: Detailed technical specifications of products when complex items are being sold
2. Packing List: Detailed breakdown of items, quantities, and packaging information
3. Price Calculation Sheet: Detailed breakdown of pricing components, particularly useful for complex pricing structures
4. Terms and Conditions: Standard terms and conditions of sale as per Indonesian law requirements
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Import/Export
E-commerce
Agriculture
Technology
Construction
Automotive
Consumer Goods
Industrial Equipment
Textiles
Mining
Food and Beverage
Pharmaceuticals
Relevant Teams
Sales
Finance
Accounting
Supply Chain
Export
Import
Commercial
Tax
Legal
Procurement
Logistics
Trade Compliance
Customer Service
Business Development
Relevant Roles
Sales Manager
Export Manager
Import Coordinator
Finance Director
Accounts Receivable Specialist
Commercial Director
Supply Chain Manager
Trade Compliance Officer
Business Development Manager
Procurement Manager
Financial Controller
Tax Specialist
Logistics Coordinator
International Trade Specialist
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