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Vendor Space Rental Agreement

Vendor Space Rental Agreement Template for Indonesia

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Key Requirements PROMPT example:

Vendor Space Rental Agreement

"I need a Vendor Space Rental Agreement for a food court stall in a Jakarta shopping center, with a 3-year term starting March 1, 2025, including specific provisions for food handling, waste management, and shared seating area maintenance."

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Document background
The Vendor Space Rental Agreement is a crucial document for managing commercial space leasing in Indonesia's dynamic retail sector. This agreement is essential when property owners or management companies lease space to vendors in shopping centers, markets, or commercial buildings. The document must comply with Indonesian Civil Code requirements and local commercial regulations, including mandatory provisions for bilateral agreements in Indonesia. It typically covers rental terms, operational guidelines, maintenance responsibilities, and compliance requirements. The agreement is particularly important given Indonesia's growing retail sector and the need for clear, legally-compliant documentation of commercial relationships. It serves both traditional market vendors and modern retail operations, providing a structured framework for space rental while addressing specific local legal and business requirements.
Suggested Sections

1. Parties: Identification of the landlord/property manager and the vendor, including their legal names, registration numbers, and authorized representatives

2. Background: Brief context of the agreement, including the property's location and the nature of the vendor's intended business

3. Definitions: Key terms used throughout the agreement, including 'Premises', 'Common Areas', 'Business Hours', 'Permitted Use', etc.

4. Grant of Lease: Specific details of the space being rented, including exact location, measurements, and any included fixtures

5. Term and Renewal: Duration of the rental agreement, commencement date, and any renewal options

6. Rental Fee and Payment Terms: Rent amount, payment schedule, security deposit, and any additional charges or fees

7. Operating Hours and Access: Specified business hours, access rights, and any restrictions on operating times

8. Permitted Use: Specific allowed business activities and any restrictions on use of the space

9. Maintenance and Repairs: Responsibilities of both parties regarding upkeep and maintenance of the space

10. Utilities and Services: Provisions for electricity, water, waste management, and other essential services

11. Insurance and Liability: Required insurance coverage and allocation of risks between parties

12. Default and Termination: Conditions constituting default and procedures for termination

13. Governing Law and Dispute Resolution: Application of Indonesian law and methods for resolving disputes

14. Notices: Process and contact details for formal communications between parties

Optional Sections

1. Fit-out Works: Used when the vendor is permitted to make modifications to the space, including approval processes and specifications

2. Marketing and Signage: Include when there are specific requirements or restrictions for advertising and external signage

3. Subletting and Assignment: Required if the agreement allows for potential transfer of rights or subletting of the space

4. Force Majeure: Particularly relevant in post-COVID context or areas prone to natural disasters

5. Common Area Maintenance: Necessary for spaces within shopping centers or markets with shared facilities

6. Security Provisions: Include when specific security measures or protocols are required

7. Environmental Compliance: Required for businesses handling food, chemicals, or other regulated materials

8. Employee Conduct: Include when vendor staff must comply with specific building or complex regulations

Suggested Schedules

1. Floor Plan: Detailed plan showing the exact location and measurements of the rented space

2. Rent Schedule: Breakdown of rent payments, including any scheduled increases

3. Fit-out Guidelines: Technical specifications and requirements for any permitted modifications to the space

4. House Rules: General rules and regulations for operating within the building or complex

5. Service Charge Schedule: Breakdown of additional charges for utilities, maintenance, and other services

6. Required Permits: List of mandatory business and operational permits needed

7. Handover Form: Condition report and inventory of fixtures at the start of tenancy

8. Insurance Requirements: Detailed specifications of required insurance coverage

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















































Clauses










































Relevant Industries

Retail

Commercial Real Estate

Shopping Centers

Markets

Food and Beverage

Fashion and Accessories

Electronics

Professional Services

Entertainment

Hospitality

Traditional Markets

Modern Trade

Relevant Teams

Legal

Property Management

Retail Operations

Facilities Management

Commercial Leasing

Asset Management

Business Development

Compliance

Finance

Operations

Relevant Roles

Property Manager

Retail Operations Manager

Leasing Manager

Legal Counsel

Commercial Director

Facility Manager

Business Development Manager

Asset Manager

Retail Space Coordinator

Contract Administrator

Store Manager

Market Manager

Operations Director

Compliance Officer

Real Estate Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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