The Vendor Space Rental Agreement is a crucial document for managing commercial space leasing in Indonesia's dynamic retail sector. This agreement is essential when property owners or management companies lease space to vendors in shopping centers, markets, or commercial buildings. The document must comply with Indonesian Civil Code requirements and local commercial regulations, including mandatory provisions for bilateral agreements in Indonesia. It typically covers rental terms, operational guidelines, maintenance responsibilities, and compliance requirements. The agreement is particularly important given Indonesia's growing retail sector and the need for clear, legally-compliant documentation of commercial relationships. It serves both traditional market vendors and modern retail operations, providing a structured framework for space rental while addressing specific local legal and business requirements.
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1. Parties: Identification of the landlord/property manager and the vendor, including their legal names, registration numbers, and authorized representatives
2. Background: Brief context of the agreement, including the property's location and the nature of the vendor's intended business
3. Definitions: Key terms used throughout the agreement, including 'Premises', 'Common Areas', 'Business Hours', 'Permitted Use', etc.
4. Grant of Lease: Specific details of the space being rented, including exact location, measurements, and any included fixtures
5. Term and Renewal: Duration of the rental agreement, commencement date, and any renewal options
6. Rental Fee and Payment Terms: Rent amount, payment schedule, security deposit, and any additional charges or fees
7. Operating Hours and Access: Specified business hours, access rights, and any restrictions on operating times
8. Permitted Use: Specific allowed business activities and any restrictions on use of the space
9. Maintenance and Repairs: Responsibilities of both parties regarding upkeep and maintenance of the space
10. Utilities and Services: Provisions for electricity, water, waste management, and other essential services
11. Insurance and Liability: Required insurance coverage and allocation of risks between parties
12. Default and Termination: Conditions constituting default and procedures for termination
13. Governing Law and Dispute Resolution: Application of Indonesian law and methods for resolving disputes
14. Notices: Process and contact details for formal communications between parties
1. Fit-out Works: Used when the vendor is permitted to make modifications to the space, including approval processes and specifications
2. Marketing and Signage: Include when there are specific requirements or restrictions for advertising and external signage
3. Subletting and Assignment: Required if the agreement allows for potential transfer of rights or subletting of the space
4. Force Majeure: Particularly relevant in post-COVID context or areas prone to natural disasters
5. Common Area Maintenance: Necessary for spaces within shopping centers or markets with shared facilities
6. Security Provisions: Include when specific security measures or protocols are required
7. Environmental Compliance: Required for businesses handling food, chemicals, or other regulated materials
8. Employee Conduct: Include when vendor staff must comply with specific building or complex regulations
1. Floor Plan: Detailed plan showing the exact location and measurements of the rented space
2. Rent Schedule: Breakdown of rent payments, including any scheduled increases
3. Fit-out Guidelines: Technical specifications and requirements for any permitted modifications to the space
4. House Rules: General rules and regulations for operating within the building or complex
5. Service Charge Schedule: Breakdown of additional charges for utilities, maintenance, and other services
6. Required Permits: List of mandatory business and operational permits needed
7. Handover Form: Condition report and inventory of fixtures at the start of tenancy
8. Insurance Requirements: Detailed specifications of required insurance coverage
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