The Consent Authorization Form is a crucial document required under Irish data protection law and GDPR when organizations need to obtain explicit consent for processing personal data. This document is essential when consent is the legal basis for data processing and must be used before collecting and processing personal information. The form should be used in situations where alternative legal bases (such as contractual necessity or legitimate interests) are not applicable or sufficient. It must contain clear information about the data controller, specific purposes of processing, types of data collected, and the data subject's rights. The document needs to comply with both the Irish Data Protection Act 2018 and GDPR requirements, ensuring that consent is freely given, specific, informed, and unambiguous, with clear instructions on how to withdraw consent.
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1. Data Controller Information: Clear identification of the organization/entity collecting consent, including contact details and Data Protection Officer information
2. Purpose of Processing: Specific description of why the personal data is being collected and how it will be used
3. Categories of Personal Data: Detailed list of the types of personal data that will be collected and processed
4. Legal Basis and Rights: Explanation of the legal basis for processing and outline of the data subject's rights under GDPR
5. Consent Declaration: Clear, unambiguous statement of consent with specific options for the data subject to choose from
6. Duration and Storage: Information about how long the data will be stored and the criteria used to determine this period
7. Data Sharing and Transfers: Information about third parties who will have access to the data and any international transfers
8. Withdrawal Process: Clear explanation of the right to withdraw consent and the process for doing so
9. Signature Block: Space for date, signature, and name of the consenting individual
1. Special Categories of Data: Additional section required when processing sensitive personal data such as health information, biometric data, or genetic data
2. Child's Consent: Additional section required when collecting data from minors, including parental consent requirements
3. Marketing Preferences: Optional section for specific consent to marketing communications and preferences
4. Automated Decision Making: Required when processing involves automated decision-making or profiling
5. Research Purposes: Additional section when data is being collected for research purposes, particularly relevant for medical or academic research
6. Photography and Media Usage: Optional section for consent to use photographs, videos, or other media
7. Online Services: Additional section for digital services, including cookies and tracking technologies
1. Privacy Notice: Detailed privacy notice providing comprehensive information about data processing activities
2. Data Processing Activities: Detailed list of specific processing activities covered by the consent
3. Third Party Recipients: List of third parties who may receive or process the data
4. Technical and Security Measures: Description of security measures implemented to protect the data
5. Withdrawal Form: Template form for withdrawing consent
6. Contact Details: Comprehensive contact information for data protection queries and rights exercise
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