The Event Partnership Agreement is a crucial legal document used when two or more parties wish to collaborate on organizing and executing an event in Ireland. It establishes the legal framework for the partnership, defining each party's roles, responsibilities, and rights while ensuring compliance with Irish legislation. This agreement is particularly important for significant events requiring multiple stakeholders' involvement, such as festivals, conferences, sporting events, or cultural exhibitions. It addresses key aspects including financial arrangements, risk management, intellectual property rights, marketing responsibilities, and operational requirements. The document incorporates relevant Irish legal requirements, including those from the Partnership Act 1890, consumer protection legislation, and health and safety regulations, while also considering modern event management challenges such as digital integration and public health measures.
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1. Parties: Identification and details of all parties entering into the partnership agreement
2. Background: Context of the partnership and overview of the event concept
3. Definitions: Definitions of key terms used throughout the agreement
4. Partnership Structure: Legal structure of the partnership and relationship between parties
5. Event Details: Description of the event, including date, venue, and nature of the event
6. Term and Duration: Duration of the partnership agreement, including start and end dates
7. Roles and Responsibilities: Detailed outline of each partner's duties and obligations
8. Financial Arrangements: Financial contributions, profit sharing, and expense allocation
9. Intellectual Property Rights: Ownership and usage rights of event-related intellectual property
10. Marketing and Promotion: Marketing responsibilities and brand usage guidelines
11. Insurance and Liability: Insurance requirements and allocation of risks between partners
12. Termination: Conditions and process for ending the partnership
13. Governing Law: Confirmation of Irish law as governing law and jurisdiction
14. General Provisions: Standard boilerplate clauses including notices, amendments, and severability
1. Force Majeure: Provisions for unforeseen circumstances preventing event execution, particularly relevant in post-COVID context
2. Exclusivity: Restrictions on partners engaging in competing events or partnerships
3. Sustainability Requirements: Environmental and sustainability obligations for eco-conscious events
4. Data Protection: Specific GDPR compliance measures if significant personal data processing is involved
5. Sponsorship Arrangements: Terms for handling third-party sponsorships if applicable
6. Virtual Event Contingency: Provisions for converting to virtual format if physical event cannot proceed
7. Merchandise Rights: Terms for production and sale of event-related merchandise
8. Volunteer Management: Procedures for recruiting and managing event volunteers
9. Security Arrangements: Specific security requirements for high-profile or large-scale events
1. Schedule 1 - Event Specification: Detailed event plan including timeline, venue specifications, and technical requirements
2. Schedule 2 - Budget: Detailed budget breakdown including income projections and cost allocations
3. Schedule 3 - Marketing Plan: Comprehensive marketing strategy and promotional timeline
4. Schedule 4 - Insurance Requirements: Specific insurance types and coverage levels required
5. Schedule 5 - Brand Guidelines: Specifications for use of partner brands and event branding
6. Appendix A - Key Personnel: List of key staff and their roles from each partner
7. Appendix B - Risk Assessment: Detailed risk assessment and mitigation strategies
8. Appendix C - Required Permits: List of necessary permits and licenses and responsible parties
9. Appendix D - Vendor Requirements: Specifications for third-party vendors and suppliers
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