The Letter To End Contract With Employer is a crucial document in Irish employment relations, used when an employee decides to voluntarily terminate their employment contract. This document must comply with Irish employment legislation, particularly regarding notice periods and employee obligations. It serves multiple purposes: providing formal notification of resignation, documenting the intended last working day, confirming the notice period, and establishing a record of proper employment termination. The letter should be professional and clear, maintaining good relations while ensuring legal compliance. Its contents typically include personal and employer details, resignation statement, notice period, last working day, and transition arrangements. The document is essential for proper employment termination records and may be required for future reference or legal purposes.
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1. Personal Information and Date: Your full name, address, employee ID (if applicable), and the date of the letter
2. Employer Details: Full name and address of your employer, including your immediate supervisor or HR manager's name if appropriate
3. Formal Statement of Resignation: Clear and unambiguous statement of your intention to resign from your position
4. Last Working Day: Specific mention of your intended last working day, calculated based on your notice period
5. Notice Period: Confirmation of the notice period you are giving, ensuring it complies with your contract and Irish law
6. Handover Information: Brief mention of your commitment to ensure a smooth handover of your responsibilities
1. Reason for Leaving: Optional brief explanation of your departure, particularly relevant if leaving on good terms (e.g., career development, relocation). Include only if it maintains positive relationships
2. Expression of Gratitude: Optional section thanking the employer for opportunities provided during your employment. Recommended for maintaining professional relationships
3. Request for Reference: Optional request for a future reference, if appropriate
4. Outstanding Matters: Optional section addressing any outstanding payments, benefits, or company property to be returned
5. Future Contact Details: Optional provision of future contact information if necessary for final payments or documentation
1. Outstanding Leave Calculation: Optional attachment showing calculation of any unused annual leave days
2. Handover Document: Optional detailed list of ongoing projects, responsibilities, and key contacts for smooth transition
3. Company Property Checklist: Optional list of company assets to be returned before departure
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